EVENTS SPEC 1 - The Regents of the University of California on behalf of their Los Angeles Campus
Los Angeles, CA 90024
About the Job
This is a contract position with expected end of 4/30/2025. Employer can end or extend employment contract period at their discretion.
Please include cover letter with resume and application.
Department Summary:The UCLA Division of Graduate Education (DGE) oversees policies for graduate programs, excluding Dentistry, Law, and Medicine, and is comprised of the following units: Academic and Postdoctoral Services, Fellowships and Financial Services, Diversity, Inclusion and Admissions, and Graduate and Postdoctoral Support. These units handle recruitment, admissions, financial support, policies and procedures, and student well-being primarily, while other units manage internal operational needs, such as IT, Events, Communications, Human Resources/Budget Administration, and provide Institutional Research to campus and UC constituents. All units work together to support over 12,000 students across 130 academic programs and to promote successful progress in graduate education. This comprehensive approach ensures academic excellence, student diversity and prepares students to make significant contributions worldwide.Position Summary:Under the supervision of the Director of Operations and External Relations (OER), the Events and Operations Specialist (EOS) works as part of the OER team to coordinate Division of Graduate Education (DGE) events and staff engagement activities. Key responsibilities include: assist with event planning and coordination, including updating and adhering to event production tasks and timelines; making venue and event rental arrangements; obtaining catering quotes, and finalizing orders in coordination with the DGE Budget and Personnel (B&P) team. The EOS provides day-of support to DGE events and meetings, assist in ensuring smooth execution of all planned activities. The EOS is responsible for maintaining accurate files, calendars and project plans. The OES also provides administrative and analytical support to the DGE on ad-hoc tasks and special projects, including composing and proofreading documents; maintaining files and documents; providing coverage for Dean's Suite front-desk (call triaging, greeting and assisting visitors, receiving, sending, and distributing mail, etc.), and assist with monitoring and responding to requests in the Graduate Education Portal.
Salary & Compensation:*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.Qualifications: