Executive Admin needed ASAP! - Ultimate Staffing Services

Essential Job Functions:

• Manage the President's calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the President.
• Maintain filing systems, both electronic and physical, ensuring easy retrieval of documents.
• Handle expenses reports and reimbursement requests for the CEO.
• Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist the CEO in managing various projects and initiatives by tracking progress, deadlines, and deliverables.
• Conduct research and gather information to support decision-making processes.
• Coordinate with other departments and stakeholders to ensure alignment and collaboration on key initiatives.
• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain a high level of professionalism and integrity in all interactions and communications.
• Special Projects and Additional Responsibilities:
• Take on special projects and assignments as requested by the CEO, which may include research, analysis, or event planning.
• Anticipate the needs of the CEO and proactively identify opportunities to provide support or streamline processes.
• Adapt to changing priorities and deadlines in a fast-paced environment.

Requirements:

• Bachelor's degree or Above.
• Proven experience as an executive assistant or similar role.
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and confidentiality when handling sensitive information.
• Adaptability and resourcefulness in problem-solving.
• Professionalism and a positive attitude, even under pressure.

For immediate consideration pls send your resume

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.