Executive Administrative Assistant - Blue Star Partners LLC

Job Title: Executive Administrative Assistant
Location: Abbott Park, IL – Onsite – local candidates only
Period: 08/26/2024 to 12/31/2024 – potential for extension
Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half)
Rate: $25/hr
Contract Type: W2 only

 
Scope of Services:

The Legal/OEC Administrative Assistant will provide administrative support to the Legal/OEC organization including DVPs, attorneys, directors, ECOs, and paralegals, as assigned.

 
Role, Responsibilities, and Deliverables:

• This position provides comprehensive support to the Divisional Vice President (DVP) of Legal Operations and others within the Legal/OEC organization, as assigned
• Responsible for all departmental administrative functions, including managing calendars, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence
• Utilizes advanced software skills, including Microsoft Office Suite and other business-specific software such as SharePoint, corporate travel, procurement, document management, and matter management systems, to effectively support their organization
• Qualified candidates will demonstrate top-notch written and verbal communication skills
• Practices good judgement and maintains confidentiality in handling sensitive business information
• Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support
• Builds strong working relationships and networks with others to drive efficiency into the organizations they support 
• Provides basic project management support and assists with meeting/event coordination
• Conducts onboarding activities, including workspace set-ups for new employees
• Prioritizes workload to ensure departmental support needs are fulfilled
• Maintains departmental files, as assigned, in compliance with corporate and government regulations
• Intermediate knowledge and understanding of business processes and requirements
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures

 
Education & Experience:

• High School diploma or equivalent, some college preferred
• 5+ years of previous administrative experience or equivalent is required
• Advanced verbal and written communication skills
• Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required and SharePoint, SAP, Concur experience preferred
• High level of integrity and professionalism in handling sensitive and confidential information
• Ability to work independently and as part of a team
• Proactive problem solver with strong attention to detail