Executive Administrative Assistant at Talascend
Detroit, MI
About the Job
Talascend is currently seeking an Executive Administrative Assistant for a contract opportunity with a leading automotive manufacturer in Detroit, Michigan
RESPONSIBILITIES:
This position supports multiple Executives; provides broader departmental activity support; exercises independent judgement.
Manage an active calendar of appointments, understand priority / urgency, and reorganize appropriately Expedite handling of correspondence, global e-mail requests and phone calls while maintaining a high level of discretion
and communicating professionally in writing and verbally across all levels of the company and externally
MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports and letters
Complete various assignments as requested with minimal supervision, including meeting planning, floor and emergency coordinator duties, contractor badging administration, external vendor support, and special projects
Maintain records, confidential files and Client specific reports
Provide floor coordination support as needed
Schedule complex meetings and maintain multiple calendars
Support travel arrangements, Visa, Passport and associated expense reports
Manage all aspects of office administration using independent thinking and judgment with sole discretion for office
procedures
Make decisions regarding the distribution/flow of information and work Non-Disclosure Agreement Support OPRA / Procurement Tracker – Invoicing for department related purchases
Knowledge of IT / Cell phone / Phone / MML / WebEx / Skype and other Telepresence systems
Continuously look for ways to improve efficiencies of day to day tasks
Other administrative tasks not previously mentioned
REQUIREMENTS:
Must have 7+ years of experience as an administrative assistant
Must have excellent verbal and written communication skills
Must be proficient in all aspects of MS Office
Must have excellent planning and analytical skills
Must be able to facilitate large town hall/group meetings including remote, audio visual, video conferencing
Must be able to handle discretion with critical business and personal matters
Must be able to make and manage calendaring, travel arrangements
Associates Degree along with demonstrated experience supporting executives.
Bachelor's Degree highly preferred.
RESPONSIBILITIES:
This position supports multiple Executives; provides broader departmental activity support; exercises independent judgement.
Manage an active calendar of appointments, understand priority / urgency, and reorganize appropriately Expedite handling of correspondence, global e-mail requests and phone calls while maintaining a high level of discretion
and communicating professionally in writing and verbally across all levels of the company and externally
MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports and letters
Complete various assignments as requested with minimal supervision, including meeting planning, floor and emergency coordinator duties, contractor badging administration, external vendor support, and special projects
Maintain records, confidential files and Client specific reports
Provide floor coordination support as needed
Schedule complex meetings and maintain multiple calendars
Support travel arrangements, Visa, Passport and associated expense reports
Manage all aspects of office administration using independent thinking and judgment with sole discretion for office
procedures
Make decisions regarding the distribution/flow of information and work Non-Disclosure Agreement Support OPRA / Procurement Tracker – Invoicing for department related purchases
Knowledge of IT / Cell phone / Phone / MML / WebEx / Skype and other Telepresence systems
Continuously look for ways to improve efficiencies of day to day tasks
Other administrative tasks not previously mentioned
REQUIREMENTS:
Must have 7+ years of experience as an administrative assistant
Must have excellent verbal and written communication skills
Must be proficient in all aspects of MS Office
Must have excellent planning and analytical skills
Must be able to facilitate large town hall/group meetings including remote, audio visual, video conferencing
Must be able to handle discretion with critical business and personal matters
Must be able to make and manage calendaring, travel arrangements
Associates Degree along with demonstrated experience supporting executives.
Bachelor's Degree highly preferred.
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.
Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
