Executive Administrative Assistant - Cardinal Health
Helena, MT
About the Job
What Administration contributes to Cardinal Health
Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues.
Summary
The Executive Administrative Assistant is responsible for providing support to multiple leaders in their day-to-day office activities. Will be responsible for managing scheduling and making travel arrangements for related leaders. This individual will maintain a strong understanding of all relevant Cardinal Health operations and frequently represents the company/senior leaders internally and externally through written and verbal communications.
Reports to the VP of Quality Management and will also provide executive administrative support to three Vice President level leaders.
Responsibilities
+ Maintain VP calendars, including but not limited to management of daily schedules, quickly responding to schedule changes, coordinating multiple executive schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.)
+ Maintain confidentiality of executive communication, projects, and work.
+ Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings.
+ Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies.
+ Coordinate department leadership meetings and arrange catering and transportation when needed.
+ Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams.
+ Maintain team organization charts.
+ Screen incoming calls/inquiries and handle independently where possible.
+ Other administrative support duties (i.e., functional support during key projects), as assigned.
Qualifications
+ 6-8+ years of executive administrative assistant experience, preferred.
+ High School Diploma or Bachelors preferred, or equivalent combination of education and professional experience preferred.
+ Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts)
+ Proficient verbal and written communication skills
+ Proven experience and ability to multitask.
+ Experience planning both small- and large-scale meetings including catering and transportation arrangements.
+ Work proactively, learn, and adapt quickly, and enjoy working in a fast-paced and changing environment.
+ Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants.
+ Ability to escalate issues when necessary.
+ Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities.
+ Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions.
+ Proficient in Microsoft Office programs and Outlook
+ Flexible in approach; Ability to work extended hours when required.
+ Ability to anticipate the needs of leaders and manage multiple tasks at a time.
Anticipated hourly range: $26.20-$39.27 per hour
Bonus eligible: No
Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
+ Medical, dental and vision coverage
+ Paid time off plan
+ Health savings account (HSA)
+ 401k savings plan
+ Access to wages before pay day with myFlexPay
+ Flexible spending accounts (FSAs)
+ Short- and long-term disability coverage
+ Work-Life resources
+ Paid parental leave
+ Healthy lifestyle programs
Application window anticipated to close: 10/15/2024 *if interested in opportunity, please submit application as soon as possible.
The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate’s geographical location, relevant education, experience and skills and an evaluation of internal pay equity.
_Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._
_To read and review this privacy notice click_ here (https://www.cardinalhealth.com/content/dam/corp/email/documents/corp/cardinal-health-online-application-privacy-policy.pdf)
Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues.
Summary
The Executive Administrative Assistant is responsible for providing support to multiple leaders in their day-to-day office activities. Will be responsible for managing scheduling and making travel arrangements for related leaders. This individual will maintain a strong understanding of all relevant Cardinal Health operations and frequently represents the company/senior leaders internally and externally through written and verbal communications.
Reports to the VP of Quality Management and will also provide executive administrative support to three Vice President level leaders.
Responsibilities
+ Maintain VP calendars, including but not limited to management of daily schedules, quickly responding to schedule changes, coordinating multiple executive schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.)
+ Maintain confidentiality of executive communication, projects, and work.
+ Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings.
+ Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies.
+ Coordinate department leadership meetings and arrange catering and transportation when needed.
+ Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams.
+ Maintain team organization charts.
+ Screen incoming calls/inquiries and handle independently where possible.
+ Other administrative support duties (i.e., functional support during key projects), as assigned.
Qualifications
+ 6-8+ years of executive administrative assistant experience, preferred.
+ High School Diploma or Bachelors preferred, or equivalent combination of education and professional experience preferred.
+ Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts)
+ Proficient verbal and written communication skills
+ Proven experience and ability to multitask.
+ Experience planning both small- and large-scale meetings including catering and transportation arrangements.
+ Work proactively, learn, and adapt quickly, and enjoy working in a fast-paced and changing environment.
+ Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants.
+ Ability to escalate issues when necessary.
+ Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities.
+ Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions.
+ Proficient in Microsoft Office programs and Outlook
+ Flexible in approach; Ability to work extended hours when required.
+ Ability to anticipate the needs of leaders and manage multiple tasks at a time.
Anticipated hourly range: $26.20-$39.27 per hour
Bonus eligible: No
Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
+ Medical, dental and vision coverage
+ Paid time off plan
+ Health savings account (HSA)
+ 401k savings plan
+ Access to wages before pay day with myFlexPay
+ Flexible spending accounts (FSAs)
+ Short- and long-term disability coverage
+ Work-Life resources
+ Paid parental leave
+ Healthy lifestyle programs
Application window anticipated to close: 10/15/2024 *if interested in opportunity, please submit application as soon as possible.
The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate’s geographical location, relevant education, experience and skills and an evaluation of internal pay equity.
_Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._
_To read and review this privacy notice click_ here (https://www.cardinalhealth.com/content/dam/corp/email/documents/corp/cardinal-health-online-application-privacy-policy.pdf)
Source : Cardinal Health