Executive Administrative Assistant - Eastman

Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2023 revenue of approximately $9.2 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.









Description



The Executive Assistant to the VP, Stream Development & Operations Technology, is crucial for organizational support. This role offers hands-on experience supporting key projects and leaders. The ideal candidate is a proactive, positive influencer with the ability to thrive in a fast-paced, team-oriented environment. Flexibility, adaptability, and creative thinking are essential for handling time- sensitive situations and changing priorities. Discretion and strong interpersonal skills are required to collaborate with individuals at all levels, both within and outside Eastman.






Responsibilities









+ Assist the VP of SD&OT and the Cellulose Esters Development Division leaders.



+ Developing a working knowledge of Eastman organizations, operations and businesses to contribute meaningfully to the team and our work



+ Maintaining calendar by arranging appointments, scheduling meetings, scheduling travel, and resolving conflicts in a prompt, courteous, and professional manner



+ Organizing meetings, teleconferences, group meetings and workshops using teleconferencing and video conferencing equipment and applications



+ Organizing reinforcement or team building events such as lunches, celebrations and activities



+ Assisting in developing presentations and communication strategies, marketing materials, project plans, and metrics to sustain performance



+ Managing electronic and paper files in an organized manner



+ Facilitating, planning, and supporting workshops and department meetings using any necessary teleconferencing and video conferencing equipment and applications; meetings can include regions outside the U.S. and require special consideration to accommodate time differences



+ Capturing and communicating action items and routinely sharing progress relative to plan. Maintaining follow-up system for daily meetings, workshops, agendas, deadlines, etc.



+ Providing oversight and support to project managers/stakeholders on critical initiatives to ensure deadlines are successfully met and keep team informed



+ Maintaining and assembling background information for meetings



+ Receiving and screening incoming telephone calls and generating outgoing calls as situations demand



+ Processing Outlook mail, posting meetings, identifying and handling action items and due dates, and responding for Vice President as appropriate



+ Making travel arrangements, detailed itineraries and trip files for international and domestic travel



+ Welcoming guests and making necessary arrangements for visitor passes, meeting rooms, working meals and refreshments, in addition to arranging escorts for visitors as needed



+ Preparing budget analysis and/or other reports by collecting and analyzing data








Qualifications





+ Minimum high school graduate; college degree or higher education courses are a plus



+ Minimum 3+ years administrative experience



+ Understanding of Eastman systems and operations preferred



+ Excellent organizational, interpersonal, oral and written communication skills



+ Exceptional attention to detail, with the ability to produce accurate, error-free work



+ Strong Microsoft Outlook, Teams, SharePoint, Word, Excel and PowerPoint skills



+ Capability of maintaining discretion and confidentiality



+ Ability to handle and prioritize multiple tasks simultaneously in a deadline-driven, fast-paced environment



+ Bias for action & follow through skills



+ Patience and pleasant interaction with others; service oriented



+ Networking skills



+ Outstanding ability to take initiative and assume responsibility for projects and tasks



+ High degree of professionalism



+ Excellent judgment and decision-making skills



+ Strong attention to detail, communication, and organizational skills



+ Ability to remain calm under pressure and work outside normal business hours as needed



+ Assist the VP of SD&OT and the Cellulose Esters Development Division leaders



+ Position is based in Kingsport, TN








Eastman Chemical Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, pregnancy, veteran status or any other protected classes as designated by law.







Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.