Executive Administrative Assistant - Alper JCC Miami
Miami, FL 33176
About the Job
Location: 33176, Miami, FL
Organization: Alper JCC Miami
Position Type: Full-Time
Are you a proactive and detail-oriented professional with exceptional organizational skills? Alper JCC Miami is looking for an Executive Administrative Assistant to support our Chief Executive Officer, Chief Operations Officer, and the executive management team.
As the Executive Administrative Assistant, you'll play a critical role in ensuring smooth day-to-day operations of the C-Suite. You’ll manage calendars, coordinate events, oversee travel arrangements, and serve as a professional liaison between the CEO, donors, the Board of Directors, and other key stakeholders. If you're a problem solver who thrives in a dynamic environment, this is the perfect opportunity for you!
Key Responsibilities:
- Proactively manage the CEO's calendar and resolve scheduling conflicts.
- Provide professional and collaborative support to the CEO, COO, and executive team.
- Screen calls and visitors, and communicate on behalf of the CEO.
- Coordinate travel for JCC staff, including flight and hotel arrangements.
- Oversee and maintain the agency’s databases, CRM systems, and other platforms.
- Prepare and proofread presentations, reports, and correspondence.
- Assist in donor relations, including pledges, thank-you letters, and financial reconciliations.
- Manage Board of Directors meetings, including scheduling, setup, and minute transcription.
- Provide event support, both on-site and virtual, for ticket sales, check-ins, and special projects.
- Maintain confidentiality on all organizational matters.
Qualifications:
- Associate's degree required, BA/BS preferred.
- 5+ years of C-level administrative experience.
- Exceptional organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite, especially Excel, Word, PowerPoint, and Outlook.
- Strong communication and interpersonal skills.
- Ability to work independently, manage confidential information, and prioritize tasks.
- Passionate about working in a non-profit environment.
Physical Requirements:
- Ability to sit or stand for extended periods and occasionally lift up to 35 lbs.
- Ability to kneel, bend, stretch, and reach overhead.
- Occasional exposure to outside elements like heat and rain.
Why Join Alper JCC Miami?
Become a part of a vibrant, community-focused organization where your contributions make a difference! We offer a supportive work environment, opportunities for professional growth, and the chance to work with passionate individuals committed to making a positive impact.
About Alper JCC Miami:
Located in sunny, beautiful Miami, FL, the sprawling Alper JCC Miami on The Jay Morton-Levinthal Campus lies in the heart of the suburb of Kendall. Convenient and accessible, our Center provides many opportunities for the Jewish community and all south Miami-Dade County residents to enjoy recreational, educational, cultural and social activities.We offer our members and guests the chance to meet and connect with individuals and families from all over. For fitness enthusiasts, our Fitness Center is a great place to play racquetball, train with a friend in the gym, play tennis or swim in our chilled/heated 25 yard outdoor swimming pool. Our Youth and Adult Building, home to a wide selection of adult programs and our children's department offers the young and young at heart a place to gather and socialize. Also, our Sablotsky Cultural Arts Center hosts visual arts exhibits and performance or all ages and focuses on bringing renowned Jewish artists, authors, and entertainers for the community to enjoy!
