Executive Administrative Assistant - Phaxis LLC
New York, NY
About the Job
Pay Rate: $26-28.00
Calendaring:
Calendaring:
- Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in schedule.
- Working with other assistants to find times that work for all higher level leaders.
- Managing conflicts that may arise on the calendar.
Event/Meeting Planning:
- Assist with planning events, group meetings, offsites, etc.
- Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
- Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed.
- Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings.
Expenses:
- Track and manage all expenses from the corporate credit card.
- Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges.
- Keep track of all fees related to corporate card.
Duties:
- Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
- Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT –
- Expenses via OKTA /Concur.
- MUST demonstrate history of supporting one, and only one, high powered executive.
- Demonstrated continuance in a long-term support role.
- Resumes where folks jump once a year will not work.
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Source : Phaxis LLC