Executive Administrative Assistant - Ultimate Staffing Services

Executive Administrative Assistant

$23.00 - $28.00 per hour

Pasadena, CA area

We are currently seeking a detail-oriented and organized Administrative Assistant to join our team.

Responsibilities:

Office Coordination:

• Greet and assist visitors in a professional and friendly manner.
• Manage incoming calls and emails, directing inquiries to the appropriate person or department.
• Maintain a clean and organized office environment.

Administrative Support:

• Provide general administrative support to various departments.
• Schedule and coordinate meetings, conferences, and travel arrangements.
• Prepare and modify documents, including correspondence, reports, and presentations.

• Input and update information in databases and spreadsheets.
• Maintain accurate and organized records of company documents.

Communication:

• Communicate effectively with team members and external contacts.
• Assist in drafting and proofreading written communications.
• Supplies Management:
• Monitor and replenish office supplies as needed.
• Coordinate with vendors and service providers.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks in a fast-paced environment.

Qualified candidates send resume to: or call Carolyn direct number (626) 389-1518

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.