EXECUTIVE ADMINISTRATIVE ASSISTANT - Johnson and Johnson

The Med Tech Surgery Business Unit, a member of the Johnson & Johnson Family of Companies is currently recruiting for an Executive Administrative Assistant to the Vice President, Ethicon Supply Chain.

As the Executive Administrative Assistant, you are part of the Ethicon Global Supply Chain organization providing administrative support to Ethicon Supply Chain Leadership Team and its operations globally. The foundation of this role will be supporting the Vice-President, Ethicon Supply Chain.

Key Responsibilities

• Manage complex calendar schedules and global travel arrangements.

• Submit and reconcile expense reports in Concur.

• eMarketplace administration and experience working with a procurement team.

• Maintain and manage distribution lists.

• Plan and schedule global meetings.

• Assist the Ethicon Supply Chain Chief of Staff with meetings minutes and management of events for the Leadership Team and broader organization.

• Coordinate conference room scheduling and catering for larger meetings as needed.

• Responsible for distribution and posting of organizational announcements.

• Manage confidential business documentation such as emails, correspondence, files, etc. with the highest level of professionalism.

• Achieve results in the absence of day-to-day guidance.

• Partnership with cross functional executive administrative peers across commercial, R&D, and quality, etc.

• Manage special projects as needed.

• Accountable for compliance with applicable corporate and divisional policies and procedures.Required Qualifications

• A Bachelor's degree or equivalent.

• Extensive experience supporting a Global Senior Vice- President

• A minimum of 8 years of experience supporting high level executives.

• Strong proficiency in MS Office Suite: Outlook, Word, Zoom and Teams.

• Strong proficiency in J&J Systems/Portals: Concur, AMEX Travel, Summit, AskGS, and IRIS.

• Global calendaring experience in a complex matrix environment understanding time zone impacts to meetings and travel schedules.

• Excellent verbal, written communication, interpersonal skills, and attention to detail.

• Proven ability to influence and collaborate within a global team.

• Excellent analytical, problem-solving, organizational, and prioritization skills.

• Self-motivated and must possess the ability to work independently with minimal supervision.

• Flexibility to adjust to changing business environments to ensure an organized experience to internal and external teams.

• Proven ability to build and support strong, positive relationships with multiple internal and external business partners.

• Strong leadership skills with understanding and appreciation for regional differences

• Display a high degree of business and emotional intelligence.

• Demonstrate accountability for role responsibilities and actions.

• Possesses a role model enterprise mindset.

• Ability to manage complexity and ambiguity.

• Maintain the highest standards of integrity.

Preferred Qualifications

SharePoint

Excel

PowerPoint

The base pay range for this position is $69,000 to $110,400.

The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation's performance over a calendar/performance year. Bonuses are awarded at the Company's discretion on an individual basis.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

• Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
• This position is eligible to participate in the Company's long-term incentive program.
• Employees are eligible for the following time off benefits:
• Vacation - up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year
• Holiday pay, including Floating Holidays - up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to:

• https://www.careers.jnj.com/employee-benefits

This job posting is anticipated to close on September 26, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.