Executive Administrative Assistant at Royal Staffing Services

Executive Administrative Assistant

Executive Administrative Assistant with strong office skills who will manage the administrative functions of the Accounting Client’s Executive Staff consisting of 4 partners.

Job Description: (including but not limited to the following)

• Responsible for maintaining the department calendar and schedules related appointments; coordinates activities of numerous departments ensuring functions that are scheduled do not conflict with existed or planned events.
• Work independently and within a team on special and nonrecurring and ongoing projects.
• Possibly act as a project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing companywide events.
• Experience with clerical functions and actions including phones, filing, general word processing, tracking of information, maintaining logs/spreadsheets, and other administrative support
• Will be required to process mail, bank deposits, take dictation or fast notes, etc.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Skills and Requirements:

• Position requires strong skills in clerical and general office practices and procedures
• Setting up office systems including file management, correspondence or project deadlines, and project management of own work.
• Strong typing skills (minimum 60 wpm) and ability to take fast notes or dictation
• Knowledge of correct English usage, spelling, grammar, and punctuation
• Experience in accounts payable (matching purchase orders with invoices) or performing bank reconciliations
• Requires high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Able to interact and communicate with individuals at all levels of the organization and deal with strong personalities
• Must have strong knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, PowerPoint and Outlook)
• High school diploma or equivalent; with 4+ years of experience and experience.

This temp to hire position is located in the San Fernando Valley area.  The required hours are 9 to 5:30 with a half hour lunch. The pay rate is $34 To $38 hourly.  Free parking and upon conversion there are good employee benefits.

Job Ref. #       44??

Location:         Sherman Oaks, CA

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.