Executive Administrative Assistant (SLC - HonorVet Technologies

Title: Executive Administrative Assistant (SLC)

Location: 515 Colorow Rd Salt Lake City UT 84108

Must be able to report onsite. Possible 1 day a week at home.

Duration: 1 to 1.5 months

Job Description

The primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical Operations-North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.

Essential Job Duties and Responsibilities:

· Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.

· Provides confidential administrative support to GM and Head of Clinical Operations-North America and their respective teams.

· Works closely and coordinate with Chief of Staff to prepare for key meetings, create presentations, content and communications

· Includes but is not limited to the following activities:

· Maintains schedules and arranges meetings, follow-up on action items and meeting minutes

· Manages and screens phone calls

· Manages complex travel agendas

· Completes and submits expense reports

· Creates and develops complex presentations

· Creates and develops Excel spread sheets

· Coordinates company events/meetings

· Creates confidential Word Documents such as letters, performance reviews, and salary information.

· Maintains highly confidential information

· General office management

· Manage yearly functional agenda

· Participate to the department continuous improvement initiatives.

· Manage administrative order and building request as well as IT request

· Prepares visitors’ agendas, reservations and travel arrangements

· Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.

· Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.

· Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.

· Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics.

· Supports the onboarding of Executives based in SLC who do not have SLC-based administrative support. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.

Performs other duties as assigned.

Additional Information:

1. The Clinical Operations division of North America has about 950 employees across the US and Canada

2. The position will support the GM and Head of Clinical Operations-North America and may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.

Education & Experience:

8-10 years increasing levels of executive administrative experience

Experience supporting Executives in Commercial Operations of a large global company highly preferred

Knowledge, Skills & Abilities:

· Attention to detail.

· Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor

· Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively

· Adaptable and flexible to adjust to changing demands, timelines, and deliverables

· Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office

· Strong team orientation to work with peers and support the company culture

· Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making

· Experience with Egencia and Concur preferred