Executive Administrative Assistant - STS Staffing & Temporary Services, Inc.
Sparks, NV 89431
About the Job
We are seeking a skilled Executive Administrative Assistant to provide high-level administrative support to our senior executives. This role involves managing schedules, handling correspondence, organizing meetings, and maintaining records to ensure smooth operations and effective communication within the organization.
Key Responsibilities:
- Act as the primary point of contact between executives and internal/external clients.
- Manage executives’ calendars, schedule meetings, and provide reminders.
- Handle incoming calls, take messages, and route correspondence.
- Organize and prepare for meetings, including drafting agendas and taking minutes.
- Make travel arrangements and manage travel itineraries.
- Prepare reports, presentations, and briefs for executive meetings.
- Maintain confidentiality of sensitive information.
- Monitor office supplies and negotiate with vendors for advantageous deals.
- Develop and maintain an efficient documentation and filing system.
Requirements:
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Full comprehension of office management systems and procedures.
- Excellent knowledge of MS Office.
- Exemplary planning and time management skills.
- Ability to multitask and prioritize daily workload.
- High level of verbal and written communication skills.
- Discretion and confidentiality.
- Bachelor’s degree in Business Administration or related field.
- Experience in a corporate environment supporting senior executives.
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Source : STS Staffing & Temporary Services, Inc.