Executive Administrative Assistant to the CFO - Ryan Specialty Group
Chicago, IL
About the Job
Position Summary
Join Our Team as an Executive Administrative Assistant to the CFO!
Are you a proactive, detail-oriented professional with a knack for organization and a passion for supporting top-level executives? We are looking for an exceptional Executive Administrative Assistant to join our dynamic team and provide unparalleled support to our Chief Financial Officer (CFO) and senior finance management team.
What will your job entail?
Key Responsibilities:
What You'll Bring:
Why Join Our Team?
If you are a dedicated professional with a commitment to excellence, we invite you to apply for this exciting opportunity!
Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.
How We Support Our Teammates
Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotio
Join Our Team as an Executive Administrative Assistant to the CFO!
Are you a proactive, detail-oriented professional with a knack for organization and a passion for supporting top-level executives? We are looking for an exceptional Executive Administrative Assistant to join our dynamic team and provide unparalleled support to our Chief Financial Officer (CFO) and senior finance management team.
What will your job entail?
Key Responsibilities:
-
Calendar Management:
- Efficiently coordinate schedules, including meetings, appointments, and travel arrangements, to optimize time management.
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Correspondence Handling:
- Manage all incoming and outgoing communications, including emails, letters, and phone calls, with a high degree of professionalism and discretion.
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Event Coordination:
- Organize and manage meetings, conferences, and events, including scheduling, agenda preparation, venue booking, catering arrangements, and minute-taking.
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Record Keeping:
- Maintain and organize both physical and electronic files and databases, ensuring easy access to information and efficient data management.
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Special Projects:
- Assist with special projects and initiatives by conducting research, gathering data, and providing administrative support as required.
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Travel Arrangements:
- Arrange corporate travel and meetings, develop detailed itineraries, and process expense reports through the Expense Management system.
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Task Management:
- Prioritize tasks and manage deadlines effectively to ensure the timely completion of important tasks and prompt attention to urgent matters. Additionally, prepare documentation efficiently, ensuring all necessary information is well-organized and accessible.
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Compliance:
- Maintain accurate records of expenses, invoices, and contracts, ensuring compliance with company policies and regulations.
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Stakeholder Engagement:
- Serve as a primary point of contact for internal and external stakeholders, representing the executive's office and handling inquiries and requests in a professional manner.
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Relationship Building:
- Foster positive relationships with stakeholders, both internal and external, to facilitate effective communication and collaboration.
What You'll Bring:
- Experience: Minimum of 5 years in executive support, preferably within a CFO or finance organization.
- Skills: Proficiency in MS Word, Excel, and PowerPoint, along with critical thinking, problem-solving, and multitasking abilities.
- Attributes: Detail-oriented, flexible team player with a strong sense of confidentiality and a willingness to adapt to changes and challenges.
- Education: Bachelor's degree required; Business Administration, Office Management, or related fields preferred.
Why Join Our Team?
-
Impact:
- Play a crucial role in supporting our CFO and senior finance management team, contributing to the success of our organization.
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Growth:
- Opportunities for professional development and career advancement.
-
Culture:
- Be part of a collaborative and supportive team that values your contributions and fosters a positive work environment.
If you are a dedicated professional with a commitment to excellence, we invite you to apply for this exciting opportunity!
Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.
How We Support Our Teammates
Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotio
Source : Ryan Specialty Group
