EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT - Aberdeen School District

EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT

EMPLOYMENT TERM: 12 months Full Time 

LOCATION: District Service Center

For a complete job description and to apply on our website, please go to:

https://www.applitrack.com/aberdeen/onlineapp/default.aspx?all=1

Executive Secretary to the Superintendent is done for the purpose/s of providing administrative and secretarial support to assigned administrative personnel; coordinating activities of assigned administrative personnel; ensuring compliance of activities under area of responsibility with financial, legal and administrative requirements; acting as liaison between Administrators and other parties and providing information, recommendations and/or direction as may be requested by assigned administrators.

Essential Functions

• Assists in the coordination of a variety of district and program specific activities (e.g. task assignments, meetings, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines.
• Attends meetings as assigned (e.g. School Board meetings, District Cabinet meetings, etc.) for the purpose of recording, conveying and/or gathering information required to perform functions.
• Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
• Compiles staff development agendas from each school into one monthly agenda and notifies staff for the purpose of communicating schedules to District employees.
• Composes documents in a variety of formats (e.g. district school board meeting agendas and minutes, district calendars, board policy, etc.) for the purpose of documenting events, providing and/or requesting information.
• Evaluates situations (e.g. involving other staff, students, parents, the public, police, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains inventories of supplies and materials (e.g. envelopes and forms for all schools ordered as a unit) for the purpose of ensuring items’ availability.
• Maintains documents, files and records (e.g. student transfer requests, employee short term leave requests, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.
• Monitors assigned district activities and/or program components (district grants, para-professional testing, etc) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Prepares written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials (e.g. kindergarten registration, enrolling new students during summer when schools are closed, etc.) for the purpose of disseminating information to appropriate schools.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and making recommendations in a variety of administrative areas.
• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or direction.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Working Environment

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling  and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. The job is performed in a generally hazard free environment. .

Requirements

Experience        Clerical office experience is required.

Education         Minimum high-school degree is required.  Associate Degree or Bachelor’s Degree in a related field is desired.

Clearances:       Employment is contingent upon a Criminal Justice Fingerprint/Background Clearance, paid for by the applicant.

For a complete job description and to apply on our website, please go to:

https://www.applitrack.com/aberdeen/onlineapp/default.aspx?all=1