Executive Administrative Assistant - Meta
About the Job
Meta is seeking an experienced Executive Administrative Partner to support a VP and a Director in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
RESPONSIBILITIES
Executive Administrative Assistant Responsibilities:
MINIMUM QUALIFICATIONS
Minimum Qualifications:
PREFERRED QUALIFICATIONS
Preferred Qualifications:
RESPONSIBILITIES
Executive Administrative Assistant Responsibilities:
- Coordinate internal and external meetings
- Manage complex calendar set-up and movement
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- Organize space planning, strategic offsite events and team all-hands meetings
- Build cross-functional relationships between departments
- Partner closely with co-admin / lead admin
- Communicate key organization and company updates to admins and cross-functional partners
- Travel up to 25%
- Project manage priority workstreams, manage deliverables, and coordinate and schedule follow-ups
- Drive execution of projects for the leadership team
- Availability to work PST core hours
MINIMUM QUALIFICATIONS
Minimum Qualifications:
- 5+ years of relevant experience providing administrative support to 1 or more executives
- 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
- 5+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experience managing multiple projects under timelines, shifting priorities, and acting proactively
- Experience with Microsoft Office and Google Suite
- Experience successfully collaborating across their own team and with cross-functional partners
PREFERRED QUALIFICATIONS
Preferred Qualifications:
- BA/BS degree
- Effective communication and critical thinking skills
- Experience driving strategic projects and events at a senior level
- Experience maintaining confidentiality and discretion in all partnerships
- Experience mentoring and coaching admins, contributing the larger admin community, and bringing a “team-player” mentality
- Experience supporting tech functions at a large scale tech company
Source : Meta
