Executive Administrator - Personal Touch Home Care

Executive Administrator

New Hyde Park, NY

About Us: With 50 years of dedicated service to our communities, Personal Touch has been a trusted provider of home care. Our priority lies in ensuring exemplary patient care while fostering a supportive and empowering workplace culture for all team members. 

Why Choose Us: At Personal-Touch Home Care, we are committed to creating a rewarding and fulfilling experience for our team members. Our established history and reputation provide a stable and trusted foundation for your career. Join us in positively impacting the lives of our patients and their families. As a member of our team, you will enjoy a wide range of benefits that enhance your overall well-being and support your career growth. They include:

• Employee Recognition Programs: We acknowledge and celebrate your contributions.

• Comprehensive Health Benefits: We offer an inclusive package with Medical, Dental, Vision, Accident, and Long-Term Disability Coverage to ensure access to quality medical care while promoting overall wellness. 

• Generous Paid Time Off: We provide generous paid time off to ensure you can recharge and return to work refreshed, leading to greater productivity and job satisfaction. We support a healthy work-life balance. 

• Retirement Benefits: We offer a 401k plan to secure your financial future and help you save for retirement.

• Life Insurance: We offer company paid life insurance providing peace of mind and financial protection for you and your loved ones. 

• Mileage Reimbursement: We make sure you're compensated for your business travel.

• Opportunities for Professional Growth and Development: Empowering you to thrive and grow. 

• Employee Assistance Program: Supporting the well-being of you and your family.

• Perks Program: Exclusive deals and offers on products, services, and experiences you need and love.

Job Summary: The Executive Administrator is a high-level administrative professional who provides comprehensive support to senior executives, such as CEOs, COOs, or other C-suite leaders, within an organization. This role is crucial in ensuring that executives can focus on strategic decision-making and leadership by handling various administrative tasks, managing projects, and facilitating communication across the organization.

Key Responsibilities:

1. Administrative Support:

   • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
   • Prepare and organize materials for executive meetings, including agendas, presentations, and reports.
   • Screen and prioritize incoming communications, such as emails, phone calls, and correspondence.

2. Meeting Coordination:

   • Schedule and coordinate meetings, conferences, and events, including logistics, catering, and technology setup.
   • Prepare meeting agendas, take minutes, and follow up on action items.
   • Keep meticulous notes on meetings and assignments. 
   • Ensure all necessary materials and information are available for meetings.

3. Communication and Liaison:

   • Serve as a primary point of contact between the executive and internal/external stakeholders.
   • Draft, proofread, and edit documents, reports, and presentations for the executive.
   • Facilitate effective communication within the executive office and across the organization.
   • Follow up with team members on all deliverables that are expected of them by the CEO.

4. Social Media Management

   • Develop and maintain a content calendar, create engaging posts that align with the executive’s or organization’s goals, and ensure consistent messaging across platforms.
   • Monitor social media interactions, respond to comments and messages, and engage with followers to build and maintain a positive online presence.
   • Use analytics tools to track the performance of social media efforts, analyze data to refine strategies, and adjust content based on audience insights and engagement metrics.

5. Project Management:

   • Assist with special projects, research, and initiatives as directed by the executive.
   • Track project progress, deadlines, and deliverables, ensuring timely completion.
   • Coordinate with various departments to gather information and support project execution.

6. Office Management:

   • Maintain and organize the executive office, ensuring a professional and efficient environment.
   • Manage office supplies, equipment, and technology for the executive office.
   • Handle confidential and sensitive information with discretion and professionalism.

7. Travel Coordination:

   • Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
   • Prepare travel expense reports and ensure compliance with company policies.
   • Address any travel-related issues or changes promptly.

8. Event Planning:

   • Organize and coordinate company events, executive retreats, and other special functions.
   • Manage event budgets, vendors, and logistics to ensure successful execution.
   • Provide on-site support and troubleshooting during events.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience as an executive assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational, time management, and multitasking skills.
• Exceptional written and verbal communication skills.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• High level of discretion and confidentiality.
• Professional demeanor and strong interpersonal skills.
• Experience with project management tools and software is a plus.

Working Conditions:

• This position typically operates in an office environment.
• May require occasional evening or weekend work to support executive needs.
• Minimal travel may be required for company events or meetings.

Pay: $75,000-$100,000

We are excited to welcome passionate and dedicated individuals to join our team at Personal Touch Home Care. We’re more than just a company, we’re a close-knit family dedicated to supporting each other’s success and well-being. Apply now and join us in making a positive impact on the communities we serve.