Executive Analyst - University of California - San Francisco

Executive Analyst







Dean's Office




Full Time




80673BR


Job Summary


The Executive Analyst is a member of the UCSF School of Dentistry Dean's Office and provides high-level analytical and administrative support to the Dean's Office and its teams assisting with operational programs administration. This position also provides individual support to the Dean and Vice Dean of Administration and Finance/Chief of Staff, including managing their schedule, coordinating meetings and commitments, and supporting organization of events.

Responsibility for providing high executive level of support and for directing inquiries to appropriate resources or contact as needed requires an understanding of Deans' goals and priorities, and a thorough understanding of the School's structure, academic programs, policies workflow and communication demands. The ideal candidate for this role will be a detail-oriented individual skilled in calendar management, travel coordination, and administrative tasks, essential for ensuring the Deans' duties are executed seamlessly. Exceptional communication and organizational skills are vital for efficiently managing correspondence, coordinating meetings, and maintaining databases.

This role offers an opportunity to work in a dynamic academic environment, engaging with a diverse community and contributing to the School's success.

This is a 60%, Career role (24 hour work week).
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $75,700 - $123,100 (Annual Rate based on a 100% role).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF School of Dentistry

MISSION: Advancing health through excellence in patient care, education, and discovery.
VISION: To be the preeminent innovator in oral and craniofacial health worldwide.
VALUES: Through our values, we demonstrate PRIDE in all that we do. Professionalism, Respect, Integrity, Diversity, Excellence

The School is committed to providing outstanding, integrated patient- centered care, preparing the next generation of clinicians and scientists for a rapidly evolving health care system, leading the world in scientific discovery and its translation into improved patient care and public health, creating and maintaining a supportive work and learning environment that attracts the best faculty, staff, students and trainees who can meet the changing needs of the School, society and profession, and optimizing resources to support strategic objectives and maximize stakeholder value.

We provide comprehensive oral health care services with over 125,000 patient visits per year. We offer a four-year DDS program as well as a two-year program for international dentists that culminates in the DDS degree. We have numerous specialty residencies, PhD and Master's degree programs in Oral and Craniofacial Sciences, a combined DDS-PhD program, and a combined PhD-dental specialty training program. Other graduate programs include Craniofacial and Mesenchymal Biology and Bioengineering, and a DDS/MBA program. The School is one of the preeminent oral and craniofacial research enterprises in the world, ranking number one in National Institute of Health funding for 24 consecutive years.

UCSF Dental Center
The Dental Center is a cohesive entity within the structure of UCSF's School of Dentistry that oversees and operates all clinical activities in the dental school. Its primary goal is to provide outstanding, seamless, cutting- edge patient-centered care. The Dental Center also aims to provide state of the art clinical experiences and education to students; deliver cost- effective patient care; and generate resources for reinvestment in the School of Dentistry's educational, clinical and scholarship missions. UCSF Dental Center's primary services include all advanced dental specialty programs, and the general dentistry and specialty faculty practices. A majority of the Dental Center's clinical facilities are located at the Parnassus Campus, with affiliated clinics at Buchanan Dental Center and an additional presence at Mission Bay and the Priscilla Chan and Mark Zuckerberg San Francisco General Hospital and Trauma Center.


Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Three or more years of relevant experience and / or equivalent experience / training
• 3+ years of experience in and administrative support or project-oriented role, ideally in an executive office
• Knowledge of federal regulations such as FERPA and HIPAA.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Advising and counseling skills.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification.
  
  
  Preferred Qualifications
  
  
  • Familiarity with the organization's processes, protocols and procedures.
  • Knowledge of common organizational systems such as but not limited to Outlook, MS Teams, Bearbuy, MyExpense, Smartsheet and Connexxus
    
    
    About UCSF
    
    The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
    
    
    Pride Values
    
    UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
    
    In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
    
    Join us to find a rewarding career contributing to improving healthcare worldwide.
    
    
    Equal Employment Opportunity
    
    The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
    
    
    Organization
    
    Campus
    
    
    Job Code and Payroll Title
    
    007377 ADMIN OFCR 3
    
    
    Job Category
    
    Administrative Support, Dentistry, Professional (Non-Clinical)
    
    
    Bargaining Unit
    
    99 - Policy-Covered (No Bargaining Unit)
    
    
    Employee Class
    
    Career
    
    
    Percentage
    
    60%
    
    
    Location
    
    San Francisco, CA
    
    
    Campus
    
    Parnassus Heights (SF)
    
    
    Work Style
    
    Fully On-Site
    
    
    Shift
    
    Days
    
    
    Shift Length
    
    Variable
    
    
    Additional Shift Details
    
    Mon, Wed, Fri, 8am-5pm (onsite), variable