Executive Assistance at Jobot
Temecula, CA 92590
About the Job
Hybrid opportunity for a skilled and proactive Executive Assistant to help optimize operations and boost productivity!
This Jobot Job is hosted by: Liz Valdez
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $52,000 - $70,000 per year
A bit about us:
The nation’s leading supplier of biopharmaceuticals, plasma products, and vaccines with a flawless safety track record and an unwavering commitment to customer-driven innovation. Our strategic partnerships and cutting-edge distribution programs ensure cost-effective solutions and improved product availability, serving 96% of community-based hospitals and over 200,000 customers.
Why join us?
Job Details
Job Details:
We are seeking a dynamic and dedicated individual to join our team as a Permanent Executive Assistant in the Medical industry. This is a pivotal role that requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The successful candidate will be responsible for providing executive support to senior management, coordinating projects, and performing a variety of administrative tasks. This position requires a minimum of 5 years of experience in an executive administrative assistant role, preferably within the medical industry.
Responsibilities:
1. Provide high-level administrative support to senior executives, including handling correspondence, managing calendars, and scheduling meetings.
2. Coordinate and manage projects, ensuring that all tasks are completed on time and within budget.
3. Prepare and edit presentations using Excel and PowerPoint, ensuring that all materials are accurate and professionally presented.
4. Perform notary services as needed.
5. Use advanced organization skills to maintain files, records, and other documents.
6. Create and track meeting minutes, ensuring that all attendees receive a copy and that action items are followed up on.
7. Arrange travel for executives, including booking flights, hotels, and transportation, and creating detailed travel itineraries.
8. Handle confidential information with discretion and maintain a high level of professionalism at all times.
9. Assist with other administrative tasks as needed.
Qualifications:
1. A minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
2. Proven experience in project management, including coordinating and managing projects from start to finish.
3. Advanced skills in Microsoft Word, PowerPoint, and Excel; typing speed of 60 wpm.
4. Notary certification is preferred.
5. Exceptional organization skills, with the ability to manage multiple tasks simultaneously and meet deadlines.
6. Strong attention to detail and the ability to produce high-quality work.
7. Excellent verbal and written communication skills.
8. Ability to handle confidential information with discretion.
9. Experience in the medical industry is preferred.
This is an exciting opportunity for a detail-oriented and organized individual to join a dynamic team in the medical industry. If you have the skills and experience we're looking for, we'd love to hear from you.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
This Jobot Job is hosted by: Liz Valdez
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $52,000 - $70,000 per year
A bit about us:
The nation’s leading supplier of biopharmaceuticals, plasma products, and vaccines with a flawless safety track record and an unwavering commitment to customer-driven innovation. Our strategic partnerships and cutting-edge distribution programs ensure cost-effective solutions and improved product availability, serving 96% of community-based hospitals and over 200,000 customers.
Why join us?
- Comprehensive Health benefits + EAP
- 401k, Profit Sharing Retirement Plan
- Tuition Reimbursement Program
- HSA, FSA, Dependent Care Flex Spending Acct
- Life, AD&D, & AFLAC Plans
- Paid Vacation/Holidays
- Paid Sick Leave
Job Details
Job Details:
We are seeking a dynamic and dedicated individual to join our team as a Permanent Executive Assistant in the Medical industry. This is a pivotal role that requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The successful candidate will be responsible for providing executive support to senior management, coordinating projects, and performing a variety of administrative tasks. This position requires a minimum of 5 years of experience in an executive administrative assistant role, preferably within the medical industry.
Responsibilities:
1. Provide high-level administrative support to senior executives, including handling correspondence, managing calendars, and scheduling meetings.
2. Coordinate and manage projects, ensuring that all tasks are completed on time and within budget.
3. Prepare and edit presentations using Excel and PowerPoint, ensuring that all materials are accurate and professionally presented.
4. Perform notary services as needed.
5. Use advanced organization skills to maintain files, records, and other documents.
6. Create and track meeting minutes, ensuring that all attendees receive a copy and that action items are followed up on.
7. Arrange travel for executives, including booking flights, hotels, and transportation, and creating detailed travel itineraries.
8. Handle confidential information with discretion and maintain a high level of professionalism at all times.
9. Assist with other administrative tasks as needed.
Qualifications:
1. A minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
2. Proven experience in project management, including coordinating and managing projects from start to finish.
3. Advanced skills in Microsoft Word, PowerPoint, and Excel; typing speed of 60 wpm.
4. Notary certification is preferred.
5. Exceptional organization skills, with the ability to manage multiple tasks simultaneously and meet deadlines.
6. Strong attention to detail and the ability to produce high-quality work.
7. Excellent verbal and written communication skills.
8. Ability to handle confidential information with discretion.
9. Experience in the medical industry is preferred.
This is an exciting opportunity for a detail-oriented and organized individual to join a dynamic team in the medical industry. If you have the skills and experience we're looking for, we'd love to hear from you.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Salary
52,000 - 70,000 /year