Executive Assistance to CEO - CurbWaste

About the Role 

As one of the first members of our executive support team, you will have the unique opportunity to help us build the internal operational foundation that will evolve over time to be our people operations function. You will work directly for our CEO and also very closely with our leadership team, supporting them with travel, calendar management, administrative tasks etc. If you are looking to join a high performing team and create your own role in a fast growth environment, this is the perfect opportunity for you. 

About Us 

We are an early stage vertical SaaS business dedicated to bringing the most innovative technology to the historically underserved Waste Management Industry. We care deeply about the hard working, dedicated, and humble people of the Waste Management industry and will stop at nothing to ensure that they get the most value technology can offer. We lean on each other to deliver the best value to our customer and we constantly challenge each other to be the best version of ourselves every day. We settle at nothing short of being the best at what we do. 

Requirements

What You Will Do

As the Executive Assistant to the CEO, you will play a critical role in optimizing the CEO's time, ensuring their productivity, and contributing to the overall success of the company. You will be responsible for a wide range of administrative tasks and will act as a gatekeeper and liaison between the CEO and internal/external stakeholders.

Tactical responsibilities will include:

• Calendar Management: Efficiently manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements while prioritizing conflicting requests
• Communication: Screen and manage incoming emails, calls, and correspondence, ensuring the CEO is well-informed and prepared for meetings and events
• Meeting Coordination: Prepare meeting agendas, attend meetings, take minutes, and follow up on action items. Coordinate logistics for internal and external meetings (Including internal team events/offsites, board meetings and customer-facing events) 
• Travel Arrangements: Arrange complex travel itineraries, accommodations, and logistics for the CEO's business trips
• Document Preparation: Draft, proofread, and edit reports, presentations, and other documents as needed.  (Including coordinating with members of the Leadership team on Board Decks, Off Site materials, All Hands decks, etc.) 
• Project Support: Assist in special projects and initiatives by conducting research, preparing reports, and coordinating efforts across departments
• Employee Recognition: Manage employee Rewards and Recognition program
• Confidentiality: Handle sensitive information and maintain strict confidentiality at all times
• Office Management: Oversee the NYC office space, ensuring it is well-organized and stocked with necessary supplies

What You Will Need 

Most important things we look for are passion, grit, and hunger. To be successful at CurbWaste you will need to be motivated by impact, growth, and desire to have a life journey filled with joy. These are the skills we look for in this role:

• Bachelor's degree preferred
• Proven experience as an executive assistant or in a similar role supporting C-level executives
• Exceptional organizational and time management skills
• Strong communication and interpersonal abilities
• Proficiency in Google Office Suite and Slack
• Discretion and the ability to handle confidential information
• Adaptability and the ability to work in a fast-paced environment
• Excellent problem-solving skills

Benefits

What We Offer:

This is not just a job. This is a career, a chance to make a direct impact. Here’s how we help:

• Flextime, recognition, and support for autonomous work: Flexible time off with ample learning and development opportunities to continue growing your career
• Health benefits: Company-paid medical, dental, and vision

Our Mission: 

We aim to change the way waste companies run their business. We are a software founded by haulers and built for haulers. We care about the environment and want to play a positive role in the future of the waste industry. Software helps create solutions and we are focused on being the leaders in change.

At CurbWaste we celebrate individuality and uniqueness. We believe that the convergence of fresh perspectives and experiences from all walks of life is what makes our product and culture so great. We strongly encourage people from underrepresented groups to apply. We do not discriminate against employees based on race, color, religion, sex, national origin, gender identity or expression, age, disability, pregnancy (including childbirth, breastfeeding, or related medical condition), genetic information, protected military or veteran status, sexual orientation, or any other characteristic protected by applicable federal, state or local laws.