Executive Assistant 2 - Focus

Summary:

Provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Calendar management
• Travel management- will be complex travel
• Coordinate and facilitate team meetings
• Ensure that agendas and materials are ready for team meetings
• Coordinate all hands and team events
• Perform other duties as assigned

Skills:

• Microsoft Office Suite (Word, PowerPoint, Excel)
• Verbal and written communication skills.
• Organization
• Multi-tasking.
• Customer service skills.
• Interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.

Education/Experience:

• High School Diploma or equivalent experience required.
• 8+ years experience required.
• Previous experience supporting executives required.