Executive Assistant 3 - NextDeavor Inc.

Executive Assistant 3
12+ Months W2 Contract
San Jose or San Francisco, CA (Hybrid)

Benefits You’ll Love: 

• NextDeavor offers health, vision and dental benefits for contract employees
• Paid sick leave eligibility is contingent on state of residence
• Optional 401k Plan (excludes employer match)
• Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment (NextDeavor boasts an impressive conversion rate of approximately 70%)!

Become a key player as an Executive Assistant:
The Executive Assistant (EA) will provide essential administrative support to the Vice President of Brand Marketing who oversees creative production, brand strategy and insights, brand partnerships, marketing program management and agency management across all of Adobe's businesses. You will also support the Chief Creative Officer. You will work closely with senior management teams, prioritize and coordinate both internal and external communication endeavors. Successful candidates will have a history of maintaining confidentiality, exercising judicious decision-making in varied situations, and a preference for working within a fast-paced environment.

Here’s how you’ll make an impact on the team:

• Managing and coordinating intricate calendars, schedules, and project timelines across multiple teams, resolving scheduling issues and handling logistics for time-sensitive situations and international collaborations.
• Maintaining high levels of confidentiality and discretion related to corporate activities and decisions.
• Building and fostering cross-functional relationships, supporting internal executive and external outreach.
• Providing timely responses to communications across various channels, with contact potentially occurring outside normal business hours.
• Representing Adobe in a positive light through prompt follow-through, sound judgment, and excellent communication.
• Coordinating travel arrangements and preparing expense reports for executives.
• Managing team access to shared databases, handling purchase orders, and coordinating team events, including offsites and all hands meetings.
• Creating and editing agendas, reports, and other documents to support organizational objectives.
• Managing equipment, software, and office issues, and maintaining department communications and materials.

Here’s what you’ll need to be successful in this role:

• Bachelor's degree or equivalent work experience
• 5+ years of experience in an executive assistant role supporting senior executives, preferably within a high-tech environment
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
• Flexibility to work outside normal business hours as dictated by business needs
• Experience with international travel, passport, and visa management strongly preferred
• Ability to work on-site 3 days a week, with occasional travel to other office locations
• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through
• A passion for the field of Marketing coupled with meticulousness, remarkable organizational skills, and precise written and verbal communication
• Displays an appetite for learning, along with a solid acumen in business judgment and discernment, adept at identifying and setting priorities with rational decision-making
• An outstanding communicator who confidently engages with professionals across various levels
• Embodies the "lean in" mentality, demonstrating flexibility, being an exceptional teammate with a positive demeanor, preserving calm in high-pressure situations
• Brings an abundance of energy to the table, with creative problem-solving skills that allow them to thrive in evolving environments, think innovatively, maintain equilibrium amidst numerous priorities, and offer swift responses
• Always on a quest for knowledge, demonstrating a hunger to learn and adapt to new tools, processes, ideas, and skills as necessitated by evolving team's needs

Pay Range: 
$42.00 - 45.83/hour

Ready to make your mark? Take the leap and apply directly here: <https://j.brt.mv/jb.do?reqGK=27741186&refresh=true> – your application is in good hands.