Executive Assistant - Stored Technology Solutions Inc

Position Summary: 

 As an Executive Assistant, you will play a crucial role in providing high-level administrative support to executives within the organization. You will be responsible for managing the day-to-day operations of the executive's office, handling confidential information, and facilitating smooth communication within the executive team and across departments. 

Key Duties and Responsibilities: 

• Schedule and coordinate appointments, meetings, and events for the executive. 

• Manage and prioritize the executive's calendar to optimize efficiency.

• Act as a primary point of contact between the executive and internal/external stakeholders. 

• Draft, proofread, and edit correspondence, emails, and other documents. 

• Coordinate complex travel itineraries, including flights, accommodations, and ground transportation. 

• Prepare travel expense reports and ensure timely reimbursement. 

• Prepare meeting agendas, materials, and presentations. 

• Attend meetings, take minutes, and distribute follow-up actions. 

• Maintain an organized and up-to-date filing system for both digital and physical documents. 

• Handle sensitive and confidential information with discretion. 

• Assess and prioritize tasks to ensure deadlines are met and goals are achieved. 

• Anticipate the executive's needs and proactively address them. 

• Collaborate with other administrative staff to ensure smooth office operations. 

• Order and manage office supplies as needed. 

• Assist in the planning and execution of special projects as assigned by the executive. 

• Conduct research and compile information as required. 

• Build and maintain positive relationships with internal and external stakeholders. 

• Liaise with other departments to facilitate effective communication. 

• Address and resolve routine issues and challenges independently. 

• Escalate complex matters to the executive's attention as needed. 

• Perform any additional job duties as requested by management to contribute to the overall success of the organization. 

 

Required Skills and Abilities:  

• Excellent organizational and multitasking abilities. 

• Strong written and verbal communication skills. 

• Proficiency in office software (e.g., Microsoft Office Suite). 

• Discretion and confidentiality are essential. 

• Professionalism and poise. 

• Adaptability and flexibility. 

• Strong interpersonal skills. 

  

 

Education and Experience: 

• Proven experience as an executive assistant or in a similar role. 

 

Benefits and Fun Stuff: 

StoredTech stands as an unparalleled haven for professional growth and well-being. Our commitment to employees is unwavering, evident in the comprehensive benefits package that goes beyond the basics.  Step into a workplace that pulses with fun and vitality - our dynamic environment, complete with exercise equipment and popcorn machines, slushy machines, and more, adds an extra layer of enjoyment to your daily endeavors. As we remain dedicated to client delight, we ask you to join us, not only grow your career but revel in the unique perks that make StoredTech an exceptional and thriving place to work. Your journey to professional fulfillment starts here! 

 

• Generous Paid Time Off Policy 

• Telecommuting Days 

• 401k + Employer Matching 

• FREE - Employee Assistance Program (EAP) 

• Standalone Telemedicine Plan 

• Medical, including a $0 Cost Employee Plan 

• Dental 

• Vision 

• Employer Paid STD, LTD, and Life Insurance Policy  

• Voluntary Life Insurance 

• Coffee and Snacks 

• $2,000 Employee Referral Bonus 

• Certification Incentives