Executive Assistant - Loadup Technologies

COMPANY

LoadUp is a fast-growing company offering customers a modern alternative to pickup and assembly services using a tech-enabled order management and logistics platform. We serve both individuals and businesses by matching customers with our network of service providers for junk removal, item haul-away, reverse logistics returns, white-glove item assembly, and much more! We are growing fast and are looking for talented, committed, driven individuals to join our team! We have been ranked in the Inc. 5000 as one of the fastest-growing private companies in America by Inc. Magazine five years in a row and we are a certified Great Place to Work®.

OUR VALUES

While each member of our team has a specific, clearly defined role, we’re all connected by a strong set of values that’s been developed to foster advancement and guide the decisions we make. To bring out the best in our people, we look for individuals who exhibit these core values every day.

Purpose Driven - We're here to make a positive impact on the lives of our neighbors, colleagues, customers, vendors, & the communities we serve

Innovation - We buck the status quo and change the game

Integrity - We are honest and transparent and do what we say

Collaboration - We cultivate an open environment

Customer Centric - We are here to serve our clients

Entrepreneurial Spirit - We're scrappy and constantly find new ways to succeed

SUMMARY

The Executive Assistant will play a critical role in supporting the executive team’s daily activities, handling administrative tasks, and serving as the central point of contact for office coordination. This role requires excellent organizational, communication, and multitasking skills, with a strong attention to detail and ability to work independently.

WHAT YOU’LL OWN…

• Executive Support
  • Provide daily administrative support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Prepare reports, presentations, and other documents for executive meetings.
  • Manage and prioritize incoming communication, handling sensitive information with confidentiality and discretion.
  • Organize and coordinate company events, meetings, and team off-sites.
• Office Administration
  • Oversee general office operations, including ordering supplies, managing vendors, and coordinating office maintenance.
  • Act as the main point of contact for facilities management, ensuring a well-organized, clean, and efficient office space.
  • Assist with onboarding of new employees, ensuring they have necessary access and equipment.
  • Manage incoming and outgoing mail, package delivery, and courier services.
  • Assist with budget tracking and reporting for office expenses.
  • Perform other administrative tasks and projects as needed to support the business.

QUALIFICATIONS

• Comfortable with web-based software and tools
• Familiar with Microsoft Office and Google Workspace productivity tools
• Must be able to communicate effectively and professionally via chat, email, phone, and texting
• Ability to interact with executives, upper-level managers, and external vendors
• Must be able to multitask, problem-solve, and implement innovative processes within a fast-paced environment
• Strong organizational and time management skills, and ability to prioritize.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.

BENEFITS and PERKS

• Flexible Work Arrangements
• Competitive Salary
• Employee Stipend Program
• Medical, Dental, Vision, Life Insurance Benefits
• 401(k) with 5% Company Match 
• Paid time off policy

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