EXECUTIVE ASSISTANT - AMBULATORY AND ALLIED CARE SERVICES - University of Washington

Req #: 239324 Department: HARBORVIEW - AMBULATORY AND ALLIED CARE SERVICES Posting Date: 09/25/2024 Closing Info: Open Until Filled Salary: $5,126 - $7,300 per month Shift: First Shift Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here ( https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119\_a11y.pdf) **Harborview Medical Center - Ambulatory and Allied Care Services** has an outstanding opportunity for an **Executive Assistant** . **WORK SCHEDULE** + 100% FTE + Weekdays + Days **DEPARTMENT DESCRIPTION** Ambulatory and Allied Care Services Administrator of Harborview Medical Center. **POSITION HIGHLIGHTS** + 100% Onsite + Provides executive level assistance and administrative support to Administrators of Ambulatory and Allied Care Services + Ensure effective department operations by executive level support in a highly confidential and professional manner using a high degree of tact,discretion, diplomacy, and independence + Thrive in an environment with frequent and rapidly changing deadlines + Showcase your excellent project management skills **JOB RESPONSIBILITIES** + Complex scheduling + Draft well-written responses to routine correspondence for HMC executives and administrator + Provide project support, including researching policy areas, scheduling, managing project documentation and deadlines, and participating in planning efforts + Review of budgets and provide high level analysis of variance to senior leadership + Record keeping, preparing reports, tracking expenditures, development of communication materials, presentations, and job aid + Serve as the primary point of contact to ensure information, process, or policy updates are communicated to the appropriate staff and provider audiences + Drafts meeting and committee agendas, takes minutes and tracks follow-up actions for completion **REQUIREMENTS** + Bachelor's Degree + Prior experience in large academic center supporting multiple administrators + Demonstrate experience of progressively responsible administrative/project coordination for a large, complex organization and supporting HMC Administrators + Attitude, demeanor and commitment, that reflects UW Service Culture Guidelines + Equivalent experience may substitute for degree requirement **ABOUT HARBORVIEW MEDICAL CENTER** As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. **Challenge. Collaboration. Compassion. (https://www.uwmedicine.org/about/career-opportunities/harborview-medical-center)** Become part of our team. Join our mission to make life healthier for everyone in our community. **ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER** UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals.All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. **Become part of our team. (https://www.uwmedicine.org/jobs)** Join our mission to make life healthier for everyone in our community. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.