Executive Assistant/ Analyst 1099 - Red Carrot

• Manage day-to-day administrative operations, including scheduling and maintaining the client’s calendar, coordinating meetings, and resolving scheduling conflicts.
• Provide high-level administrative support by preparing agendas, presentations, reports, meeting materials, and minutes.
• Proficiently use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to format reports, maintain databases, track systems, and manage documents.
• Handle communications, including drafting email responses, screening and directing calls, and managing stakeholder email/distribution lists.
• Compile and analyze metrics for social media, web, and other relevant platforms, providing data-driven insights to inform strategy.
• Coordinate administrative tasks such as travel, training requests, reimbursements, and interviews, ensuring clear communication with internal teams and external stakeholders.
• Maintain effective working relationships with clients, contractors, and staff, consistently demonstrating professionalism, diplomacy, and tact.
• Oversee project planning and execution, including setting targets, delegating tasks, ensuring synergy between teams, and adjusting schedules as needed.
• Perform quality control to ensure all projects meet established standards, while communicating progress to executives and stakeholders.
• Implement policies, procedures, and workflow management systems to optimize efficiency and ensure project goals are met.

• Review and process Legislative Reference Memoranda (LRMs) to ensure accuracy and timely submission.
• Update and maintain the Institution Subscription Database and Legislature Tracker.
• Review, update, and submit correspondence and reports related to legislative activities.
• Submit weekly reports, gathering input from the team and transferring information to a shared drive for institutional tracking.
• Coordinate and manage communication between the client and legislative bodies, ensuring all actions align with client objectives.
• Assist in the preparation and distribution of legislative project materials, providing logistical support for meetings and legislative initiatives.

• Bachelor’s degree or equivalent experience
• 2 years of experience as an Executive Assistant
• Communicate effectively with all stakeholders, demonstrating professionalism, diplomacy, and tact in both written and oral formats.
• Provide high-level administrative support to senior leadership, displaying strong critical thinking, independent decision-making, and sound judgment.
• Proficient in MS Word, Excel, PowerPoint, and Outlook, consistently producing high-quality work products with minimal revisions.
• Manage and prioritize multiple tasks in a fast-paced environment, proactively identifying assignments and solutions to challenges, including scheduling conflicts.
• Work independently with conceptual guidance to meet deadlines and respond promptly to information requests.

Benefits at Red Carrot:    

At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there’s strength in diversity, offering different perspectives and skills. Together, we can solve our client’s biggest challenges. We offer a competitive compensation and benefits package.     

• Training and Development – Tuition reimbursement and professional trainings for eligible employees.
• Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.     
• 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.     
• Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.          
• Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.   

About Us:

Red Carrot is an award-winning, woman-owned small business that is growing rapidly in the federal government space. Our team is fueled by passion, backed by intelligence, and built on expertise. From our inception, we have leveraged industrial engineering principles and data analytics to craft highly efficient solutions for clients’ complex needs. As we have grown, we remain focused on research-centric, data-informed, and audience-oriented, while expanding our range of expert capabilities.

Headquartered in Miami, Florida, we have a strong and continually growing presence in Washington, D.C., as well as team members and clients all over the country. We understand the importance of overcoming geographic limitations to provide the best, all-encompassing service to our clients. Red Carrot builds client capacity by implementing Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions on behalf of our clients.

EO Commitment:

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, ancestry, sex, pregnancy, national origin, age, disability, marital status, familial status, gender identity, transgender status, sexual orientation, actual or perceived status as a victim of domestic violence, dating violence or stalking of any individual or any person associated with such individual, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

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