Executive Assistant - Pantheon Data

Company Overview

Pantheon Data (a Kenific Holding company) is a private, small business based in the Washington, DC, area. Pantheon Data was founded in 2011, initially providing acquisition and supply chain management services to the US Coast Guard. Our service offerings have grown in the past ten years, including infrastructure resiliency, contact center operations, information technology, software engineering, program management, strategic communications, engineering, and cybersecurity. We have also grown our customer base to include commercial clients. The company has used this experience to expand our service offerings to other agencies within the Department of Homeland Security (DHS), the Department of Defense (DoD), and other Federal Civilian Agencies.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive strategic and operational support to a senior government official. The ideal candidate will have a background in consulting and excel at managing complex initiatives, ensuring the efficient operation of the executive's office, and driving key projects forward with precision and professionalism. As the chief advisor and coordinator behind the scenes, you will play a pivotal role in facilitating effective communication, optimizing schedule management, and enhancing the overall strategic impact of our government executive. Your leadership and ability to manage multiple high-priority tasks will be crucial in keeping our executive prepared and ahead in the dynamic and fast-paced environment of public service.

Responsibilities

• Oversee and manage the executive's schedule, coordinating appointments, meetings, and travel arrangements.
• Ensure the executive is well-prepared for meetings with strategic insights, necessary documents, and information.
• Serve as the primary liaison between the executive and internal/external stakeholders, facilitating clear and effective communication.
• Draft, proofread, and edit high-level correspondence, reports, and other strategic documents.
• Manage and coordinate domestic and international travel logistics, including flights, accommodations, and detailed itineraries.
• Lead the planning and execution of internal and external meetings, ensuring seamless logistics and impactful outcomes.
• Maintain an organized and efficient system for document management and retrieval.
• Prioritize and manage multiple strategic initiatives simultaneously, ensuring deadlines are met and objectives are achieved.

Required Skills and Experience

• Bachelor's degree required; MBA preferred.
• 5+ years of experience in a strategic or administrative leadership role, with a background in consulting highly desirable.
• Proven experience in a Executive Assistant role or similar executive support position.
• Strong leadership abilities, with a demonstrated capacity to work independently and collaboratively in a fast-paced, high-stakes environment.
• Exceptional interpersonal skills and a professional demeanor, with the ability to build and maintain relationships across all levels of an organization.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Proficiency in MS Office suite and other relevant software, with strong analytical and communication skills.
• Exceptional organizational, time-management, and project management skills.
• Experience working within the government or for a government contractor in a strategic role is highly desirable.

Clearance Requirements

U.S. Citizenship with the ability to obtain and maintain a DoD Secret clearance.

Work Location

Arlington, Virginia - onsite

Compensation

The salary range for this position is $88,000- $110,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Benefits Overview

We are always looking for good people! Pantheon Data is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and productivity. In addition to our benefits, we also offer SmartBenefits through the Washington Metro Area Transportation Authority, where you specify an amount of your pre-tax wages be paid directly to your SmarTrip account. In some cases, tuition assistance may be available for continuing education expenses and certifications related to their position. Additional details may be found at https://pantheon-data.com/careers/

Pantheon Data is an Equal Employment Opportunity Employer

Pantheon Data is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

Equal opportunity legal notices can be viewed on the following PDF: Know Your Rights: Workplace Discrimination is Illegal. You may also view the OFCCP's Pay Transparency Nondiscrimination Provision.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our Talent Team at Recruiting@pantheon-data.com or by phone (571) 363-4020.

This company uses E-Verify to confirm each employee's work authorization. For more information, click here E-Verify Participation Poster