Executive Assistant - Aspen One

Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality, and ASPENX. Aspen One enables the expansion of the Aspen brand and ethos globally by developing enhanced strategies and services to support growth and accelerate investment across ski, hospitality, retail, experiences, and clubs.  

Summary  

The Executive Assistant must excel at communication, organization, process and strategy. This position leads the project management and administrative processes for all initiatives within the Marketing department. The ideal candidate will be able to multi-task, anticipate issues, make key decisions independently and manage the needs of various stakeholders. 

The budgeted salary range for this position is $62,877 - $88,027.  Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus. 

This position will be based in person at one of our office locations in Aspen, CO, Denver, CO, or New York, NY. 

Job Posting Deadline  

Applications for this position will be accepted until September 30, 2024.  

Essential Job Functions 

• Support leaders with project management and administrative tasks 

• Support project management across the marketing department and potential other departments as needed, while ensuring brand alignment with company goals and strategy 

• Works independently and within teams on one-time and ongoing projects 

• Attend various meetings and records, distributes and archives meeting notes; responsible for follow-up, attainment of results and task deadlines  

• Project manage the lifecycle of brand projects while liaising with brand agencies, vendors and other departments 

• Lead and coordinate departmental onboarding and training for new hires  

• Oversee quality, quantity and impact of internal and external assets  

• Assist with coordination and organization of company-wide training, events or presentations 

• Schedule and organize department trainings, meetings, group outings and team building events 

• Work with department leaders to facilitate team communications, initiatives, and processes 

• Act as main point of contact between multiple departments to ensure budget processes are followed, issues are identified and resolved and spending is tracked 

• Main point of administrative contact for independent contractors and vendors  

• Prepare correspondence, reports, presentations, and other documents to report out to stakeholders 

• Make decisions and requests for information on behalf of the executive while maintaining confidentiality and communicating with discretion 

• Provide extensive calendar management, scheduling, and travel planning   

• Other duties as assigned 

• College Degree preferred 

• 5 years of administration and/or project management experience at the executive level 

• Strong business acumen with well-developed analytical and problem-solving skills 

• Proficiency in Microsoft 365 

• Strong project and operational management skills including budget management, event management, calendaring and understanding of the business to help the decision-making process 

• Highly developed self-awareness and leadership skills 

Supervision Given and Received  

Supervision Given: This position has no supervisory responsibilities.                 

Supervision received: Works under general supervision of the Chief Brand Officer. Receives continuing or individual assignments according to supervisor’s directions and may perform routine tasks. Expectations of the quality, quantity and deadlines are clearly set. Instructions, advice and assistance available as needed. Work is reviewed on demand or during scheduled check-ins.   

Work Environment and Physical Demands  

• Ability to be on your feet, kneel and bend for extended periods of time    

• Regularly work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements as well as an office environment and may be required to walk on slippery and uneven surfaces   

• Must be able to lift, push or pull up to 50 lbs. individually or with assistance 

Job Benefits 

Year Round: Salaried & Hourly (Full Time) 

This position is classified as a regular full-time position eligible for the following benefits: 

Enrollment dates differ across the various programs.   

• Health, Dental and Vision Insurance Programs 

• Flexible Spending Account Programs 

• Life Insurance Programs 

• Paid Time Off Programs 

• Paid Leave Programs 

• 401(k) Savings Plan 

• Employee Ski Pass and Dependent Ski Passes  

• Other company perks 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Skiing Company, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One/ Aspen Skiing Company / Aspen Ventures/ Aspen Hospitality is an equal opportunity employer.  

For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

As of March 11th 2022, Aspen One, Aspen Skiing Company, ASPEN Ventures & Aspen Hospitality will no longer require all active employees to be fully vaccinated in the workplace.