Executive Assistant at Non-Profit - C-Suite Assistants

A non-profit with a mission to increase minority education that has been active for over 70 years is looking for an Executive Assistant to support C-level executives in the office of the President including the President/CEO, Chief Operating Officer and the Chief of Staff.

About the Job:

¨Compose and prepare letters for the executives’ signatures

¨Handle confidential and sensitive information with discretion

¨Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨Assist in the preparation and distribution of meeting agendas and materials

¨Assist in the development of presentations for internal and external audiences.

¨Attend meetings and take notes; prepare the initial draft of minutes and summaries

¨Bring priority matters of attention of the Deputy Chief of Staff; redirect matters to the appropriate individual or handle matters personally, as appropriate

¨Keep the Deputy Chief of Staff advised of time-sensitive and priority issues, ensuring appropriate follow-up

¨Schedule internal and external meetings, conferences and teleconferences

¨Coordinate complex travel arrangements including flights, cars, hotels, and other reservations

¨Process expense reports

¨Interact with the leadership team, Board of Directors, and key donors

¨Ordersupplies,maintaininventoryandrequestequipmentmaintenanceandtechnicalsupport

¨Acts as back up to other Executive Assistants in the Office of the President

¨Special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material, when needed

About You:

¨Minimum of 5 years of experience in a related support position

¨BA/BS from a college or university a plus

¨Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), CRM, Concur and ADP

¨Comfortable interacting with high-level executives

¨Polished, professional demeanor

¨Proactive go-getter; no task is too big or too small

¨Outstanding communication skills

Benefits (medical, dental, vision), Life Insurance, Flex Spending Accounts

403(b) Retirement Account, Holiday Savings Plan, Paid vacation (plus office closed one week for winter holidays),

Free Parking and Commuter Benefit

Hours: 9-5