Executive Assistant - Model1 Commercial Vehicles, Inc.

Come grow with us by joining our team as an Executive Assistant! We are seeking an extremely intelligent, highly skilled, and proactive Executive Assistant to provide comprehensive administrative support to the Executive Board. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. This role requires a dynamic individual capable of managing multiple tasks and thriving in a fast-paced, demanding, and deadline-driven environment. 

Who is Model 1, formerly known as Creative Bus Sales?

Since we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation’s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you.  Customers who want more than a dealer. Customers who want a partner in creative solutions to the challenges you face today, and visionary thinking for what’s next.

It’s the strength of our relationships – both with customers and manufacturers – that allows us to keep a finger on the pulse of what you need and what’s possible to not just source but create together. Whether it’s custom-built vehicles or alternative fuel and electric vehicle (EV) options, you’ll have a partner from challenge all the way through solution and beyond.

Our Core Values: At Model 1, we are committed to living our core values:

• Solving Problems: Trust what you know. Work together to find solutions.  See every angle and figure it out.
• Setting the Tone: Establish the mood that puts others at ease. Be the person that you’d want to interact with – approachable and transparent.
• Drive Forward: Keep your eyes up to see what’s ahead. Imagine better methods.  Seize opportunities.  Move the business and the market, meaningfully.
• Find Balance: Match your energy at work to your energy with family, friends, and community. Decide and align your priorities.  Pour into yourself and those around you.
• Own It: Take the extra step. Fix issues when they come up.  Care from start to finish.  Do the right thing, every time.

What You Will Gain

• Competitive benefits, including health insurance, paid holidays, and vacation pay
• Continuous training to provide you the opportunity to develop your full potential and be a true business partner
• Access to an expansive network of mentors and networking opportunities
• Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver outstanding customer service

Below is an overview of the duties and responsibilities you would take on in this role:

• Provide comprehensive administrative support to the Executives, including managing calendars, scheduling meetings and appointments, and coordinating travel arrangements
• Prepare and edit correspondence, reports, presentations, and other documents
• Coordinate and organize meetings, conferences, and special events, including logistics and materials preparation
• Take detailed notes during meetings and conferences, ensuring accurate documentation of discussions, action items, and decisions
• Prepare and distribute meeting minutes and follow-up action items to relevant parties
• Handle confidential information with integrity and maintain discretion at all times
• Monitor and respond to emails, phone calls, and other communications on behalf of the executive(s)
• Perform research and compile data for reports and presentations
• Assist with project management and coordinate with various departments to ensure timely completion of tasks
• Prepare expense reports and manage office supplies and inventory
• Support other administrative functions as needed to ensure smooth and efficient operations

Minimum Job Requirements:

• Minimum of 3 years proven experience as an executive assistant or in a similar administrative role
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to handle multiple priorities and work under pressure with a high degree of accuracy
• Demonstrated discretion and the ability to maintain confidentiality

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred
• Previous experience supporting C-level executives is advantageous

Company retains the sole discretion to change the duties of the position at any time.