Executive Assistant at Atrium
Boston, MA
About the Job
Our client is an established investment management firm. They are currently looking to hire an experienced Executive Assistant to support the growing company!
Salary/Hourly Rate:
$85k – $90k
Position Overview:
The Executive Assistant will be responsible for various administrative duties supporting several Boston-based Executives. The Executive Assistant will work both independently and alongside a team of other Executive Assistants. The ideal Executive Assistant for this position will have 5 – 7 years of prior experience as an Executive Assistant and ideally has professional services, private equity, or financial services industry experience!
Responsibilities of the Executive Assistant:
- Take charge of maintenance and management of calendars for several executives utilizing Microsoft Outlook and Teams while working closely with other Executive Assistants.
- Assist with scheduling appointments and heavy calendar management.
- Manage a busy and ever-changing calendar, and prioritize appointments.
- Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services.
- Prepare all necessary meeting materials including presentations, agendas, and any other required documents.
- Coordinate internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation.
- Process expense reports in compliance with firm travel policies.
- Act as gatekeeper and primary point of contact between executives, managers, callers, and visitors, as required.
- Assist with occasional personal administrative work.
- Ensure cleanliness and organization of all the conference and copy rooms.
- Order/stock supplies and groceries for kitchens, copy rooms, and bathrooms.
- Enter new firms, contacts, and meeting data into the database.
- Order bi-monthly catered lunches for the office.
- Other administrative duties as required.
Qualifications for the Executive Assistant:
- 5 – 7 years of experience as an Executive Assistant.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).Excellent verbal and written communication skills.
- Strong communication skills and a team player mentality.
- A high degree of professionalism, initiative, and independence; excellent professional demeanor with the ability to work with a wide range of levels and management.
- Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily, and prioritize.
- Excellent time management, organizational, and interpersonal skills.
- Solutions-oriented, resourceful, well-organized, highly dependable, efficient, and detail-oriented.
- Must be able to handle confidential information with the appropriate level of discretion.
- Prior experience within private equity or financial services is preferred.
Education Requirements:
- Bachelor’s degree is preferred but not required.
Benefits:
- Medical, dental, and vision.
- 3 weeks vacation, 5 sick days, and 3 personal days.
EOE/M/F/D/V/SO
Position ID: 151460