Executive Assistant - Boston Medical Center
Boston, MA 02118
About the Job
Executive Assistant, Research (Chief Scientific Officer)
Location: Boston, MA
Schedule: 40 hours per week, Hybrid (in-office Tues, Wed, Thurs, occasional Mondays)
ABOUT BMC:
At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.
As one of the top places to work in health care, we know that providing exceptional care for patients begins with caring for our staff. That's why you'll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you'll have the tools you need to take charge of your own practice environment.
There's never been a better or more exciting time to join our BMC community and help us continue to carry out our mission of delivering exceptional and equitable care to all.
POSITION SUMMARY:
The Executive Assistant role requires a high degree of professionalism, discretion, and attention to detail, as well as the ability to multitask and prioritize effectively. Excellent communication, organizational, and time-management skills, as well as the ability to handle confidential information and work effectively under pressure.
JOB RESPONSIBILITIES:
Other duties:
JOB REQUIREMENTS
EDUCATION:
EXPERIENCE:
KNOWLEDGE AND SKILLS:
JOB BENEFITS:
ABOUT THE DEPARTMENT:
As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn't dictate health.
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.
Req id: 31044
Location: Boston, MA
Schedule: 40 hours per week, Hybrid (in-office Tues, Wed, Thurs, occasional Mondays)
ABOUT BMC:
At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.
As one of the top places to work in health care, we know that providing exceptional care for patients begins with caring for our staff. That's why you'll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you'll have the tools you need to take charge of your own practice environment.
There's never been a better or more exciting time to join our BMC community and help us continue to carry out our mission of delivering exceptional and equitable care to all.
POSITION SUMMARY:
The Executive Assistant role requires a high degree of professionalism, discretion, and attention to detail, as well as the ability to multitask and prioritize effectively. Excellent communication, organizational, and time-management skills, as well as the ability to handle confidential information and work effectively under pressure.
JOB RESPONSIBILITIES:
- Provides executive administrative support to the Vice President & Chief Scientific Officer (CSO) and other department senior leaders, including: scheduling appointments/meetings, taking meeting notes, following up on meeting-generated tasks, preparing documents and slides.
- Composes high-level correspondence and memoranda. Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports prior to submission.
- Maintains CSO's calendar; coordinates vacation, schedules meetings/appointments with particular attention to preventing scheduling conflicts.
- Makes registration/travel arrangements, hotel reservations; provides written itineraries for all travel plans. Schedules meetings, tracks responses; coordinates audio-visual and technology requirements, orders catering services, etc., as needed. Prepares/distributes information packages for meetings. Takes/prepares minutes of meetings. Follows up with managers, to ensure adherence to project and task deadlines.
Other duties:
- Coordinate computer software needs and system upgrades with appropriate stakeholders for budget approval.
- Participate in pilot programs Request for Proposals (RFPs) drafting, finalization, and dissemination to targeted audience, coordinate applications for internal review and recipient approval/denial communications.
- Participate in process documentation for bridge funding requests, track and communicate review outcomes.
- Manages invoices and accounts payable for the department. Assists with monitoring departmental budget and account balances. Creates reports, spreadsheets, charts, presentations or other correspondence requested.
JOB REQUIREMENTS
EDUCATION:
- Bachelors Degree in related field is required or a combination of additional experience and training will be considered
EXPERIENCE:
- Three to five years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
- 1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.
KNOWLEDGE AND SKILLS:
- Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
- Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
- Excellent written and verbal communication skills.
- Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
- High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
JOB BENEFITS:
- Competitive pay
- Tuition reimbursement and tuition remission programs
- Highly subsidized medical, dental, and vision insurance options
- Access to Pathways, a leadership acceleration program increasing inclusion and diversity at the leadership level across Boston Medical Center Health System
- Supportive work environment with a focus on training, professional development, and growth
ABOUT THE DEPARTMENT:
As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn't dictate health.
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.
Req id: 31044
Source : Boston Medical Center