Executive Assistant - Boston Medical Center
Boston, MA 02118
About the Job
POSITION SUMMARY:
This role is supporting multiple executives and performs complex administrative duties in preparation and completion of all fiscal and administrative projects. Responsible for all aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items. Monitors department budget, orders supplies, sets up conference rooms. Serves as the resident expert on department policies & procedures.
Schedule: Full Time
JOB REQUIREMENTS:
MINIMUM EDUCATION:
Bachelor's Degree or;
High School with equivalent combination of training and experience.
MINIMUM EXPERIENCE:
Minimum 3 years experience as an executive assistant or equivalent administrative assistant role
KNOWLEDGE AND SKILLS: Ability to work independently, to prioritize work, to anticipate deadlines, and to concentrate on and pay attention to detail. Exemplary written and verbal communication skills; courteous, and helpful telephone manner and professional demeanor for favorable "first impression". Strong interpersonal skills necessary to be socially perceptive in accepting, relaying, and respecting confidential information, communicating policies and procedures, and dealing with individuals from variety of disciplines and diverse backgrounds, including influential people.
Excellent record-keeping skills, office organizational skills, and computer literacy necessary for entering and manipulating statistical data, creating schedules, and maintaining detailed, accurate, and complete records of departmental activities and confidential personnel/training records. Self-motivated; excellent problem-solving skills; takes initiative to anticipates problems; seeks solutions proactively. Must be able to maintain strict protocols of all confidential or sensitive information.
Requires a significant level of analytical ability to develop and analyze budgets and to develop related justification. Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook).
Req id: 31251
This role is supporting multiple executives and performs complex administrative duties in preparation and completion of all fiscal and administrative projects. Responsible for all aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items. Monitors department budget, orders supplies, sets up conference rooms. Serves as the resident expert on department policies & procedures.
Schedule: Full Time
JOB REQUIREMENTS:
MINIMUM EDUCATION:
Bachelor's Degree or;
High School with equivalent combination of training and experience.
MINIMUM EXPERIENCE:
Minimum 3 years experience as an executive assistant or equivalent administrative assistant role
KNOWLEDGE AND SKILLS: Ability to work independently, to prioritize work, to anticipate deadlines, and to concentrate on and pay attention to detail. Exemplary written and verbal communication skills; courteous, and helpful telephone manner and professional demeanor for favorable "first impression". Strong interpersonal skills necessary to be socially perceptive in accepting, relaying, and respecting confidential information, communicating policies and procedures, and dealing with individuals from variety of disciplines and diverse backgrounds, including influential people.
Excellent record-keeping skills, office organizational skills, and computer literacy necessary for entering and manipulating statistical data, creating schedules, and maintaining detailed, accurate, and complete records of departmental activities and confidential personnel/training records. Self-motivated; excellent problem-solving skills; takes initiative to anticipates problems; seeks solutions proactively. Must be able to maintain strict protocols of all confidential or sensitive information.
Requires a significant level of analytical ability to develop and analyze budgets and to develop related justification. Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook).
Req id: 31251
Source : Boston Medical Center
