Executive Assistant - Addison Group

Job Title: Executive Assistant

Location: West Loop - Chicago, IL (on-site twice a week)

Industry: Marketing & Advertising

Pay: $29.00 - $31.00 per hour

About Our Client

Addison Group is hiring on behalf of our client, an innovative agency at the intersection of creativity, data, and technology. They specialize in crafting dynamic brand experiences and strategic solutions to engage and inspire customers.

Job Description

We are seeking an experienced Executive Assistant to provide high-level support to senior executives. This temporary role, starting November 11th, is ideal for a detail-oriented professional who can manage complex schedules and communications with efficiency.

Key Responsibilities

• Calendar and Schedule Management: Oversee the scheduling of meetings and manage conflicting time demands for senior leaders.
• Travel Coordination: Organize domestic and international travel arrangements, including necessary documentation.
• Expense Reporting: Process and submit expense reports, timesheets, and purchase orders accurately and promptly.
• Meeting Preparation: Arrange logistics for team meetings, including catering and visitor setup.
• Administrative Support: Maintain distribution lists, order supplies, and assist with ad hoc office needs.
• Collaborative Coverage: Act as a backup to other Executive Assistants and administrative staff as needed.

Qualifications

• Minimum of 5 years in an Executive Assistant role, supporting senior-level staff.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Exceptional verbal and written communication skills.
• Ability to manage multiple tasks and adapt to shifting priorities.
• Discretion and professionalism in handling confidential information.
• Availability to assist outside regular hours, as needed.

Additional Details

• Contract Start Date: November 11th
• Length of Assignment: Approximately 6-8 weeks
• Work Hours: Monday to Friday, 8:00 AM - 5:00 PM CST

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.