Executive Assistant, College of Osteopathic Medicine - New York Institute of Technology

Overview:

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

 

For more information, visit nyit.edu.

Responsibilities:

 

MANAGING THE DEAN'S CALENDAR

• Reports directly to the Dean.
• Manages the Dean’s high-volume calendar including making travel arrangements and coordinating engagements.
• As gatekeeper, assures the Dean’s time is effectively prioritized when responding to a wide range of inquiries from faculty, staff, alumni and other contacts.
• Organizes in-person and virtual meetings, and records minutes or notes, if needed.

ADMINISTRATIVE

• Manages multiple tasks with competing deadlines by efficiently using a range computer applications, systems and productivity tools.
• Proactively follows up on tasks to ensure satisfactory and timely completion of projects
• Handles correspondence and communications for the Dean’s office.
• Functions as the Dean’s liaison across the campuses, with upper administration and at all levels of internal and external contacts, including the School’s active community of alumni and donors, requiring a high degree of discretion and diplomacy. As the Dean’s liaison, works closely with the School’s Event Management Specialist for events involving the Dean, including fundraising activities.
• Manages an organized and professional office environment, including overseeing office supplies & maintenance.
• Assists the Dean and Manager with the Reappointment, Promotions, Tenure and Sabbatical process.
• Manages the Dean’s P-Card reconciliations in a timely manner.
• Performs administrative work and special projects as assigned by Dean.

Assist by reading/researching/collecting and analyzing information as needed.

Qualifications:

• Bachelor's degree required
• 2 or more years working in an office environment
• 2 or more years working at an executive level position.
• Fluent computer skills in the Windows environment, including MS Office Suite with an emphasis on Outlook (email and calendar management), Word, Excel and PowerPoint; shared platforms such as Google Drive and OneDrive, Zoom and Microsoft Meeting
• Experience in Oracle and PeopleSoft preferred, with trainability in necessary software and systems.
• Ability to multitask with timeliness and attention to detail
• Excellent project management and follow up skills
• Effective and professional communication and interpersonal skills, both verbally and in writing
• Periodcally, will need to be available after regular business hours for completion of critical work assignments. 
• Professional in appearance and demeanor
• Ability to work both independently and as a great team member.
• Maintains discretion and a high level of confidentiality
• Excellent work ethic and attendance.

 

 

 

 

 

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of  generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

 

 

New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

 

 

Other Information:

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

 

Minimum Salary:USD $55,000.00/Yr.Maximum Salary:USD $65,000.00/Yr.