Executive Assistant/Coordinator - MTC
Centerville, UT
About the Job
Begin your future now and join the nearly 10,000 associates working daily to make a difference in the lives of at-risk populations. Headquartered in Centerville, Utah, Management and Training Corporation (MTC) provides thousands of individuals with life-changing opportunities through our management of Job Corps Centers and Correctional Facilities. Apply today and find out why MTC is a true Leader in Social Impact.
Position Summary:
Reports to the Sr. Vice President, Education & Training. Performs a wide variety of administrative functions that require extreme discretion and accuracy. High level of professionalism in interactions with all levels of staff and external relations, and is adept in working effectively with executive level staff. This is an in-office position at our Headquarters in Centerville, UT.
Essential Functions:
+ Provide general office management, including overall monitoring, prioritizing and supervising administrative support functions.
+ Distribute mail and correspondence – incoming and outgoing.
+ Supervise work-based learning student as needed; provide training, support and assistance as necessary.
+ Analyze and organize department operations and procedures, including electronic timekeeping, forms control, flow of correspondence, filing, drafting, editing correspondence, reports and other documents.
+ Maintain calendar by scheduling, coordinating and updating meetings/conference calls.
+ Prepare and coordinate travel for the department; ensure proper forms for travel are completed with distribution to appropriate offices and staff.
+ Coordinate all functions of the annual student leadership and center director conferences.
+ Provide assistance in monitoring performance statistics by developing spreadsheets, compiling, storing and retrieving performance data for review and analysis to identify trends in center operations.
+ Coordinate with other departmental and regional administrative assistants.
+ Develop effective relationships with Job Corps leaders and employees including but not limited to Regional Vice Presidents, Operations Directors, Center Directors, Deputy Center Directors, and corporate Nursing Directors.
+ Reconcile Purchasing Card expenses.
+ Offer support to Regional calls, Mission Critical calls, and in-service calls.
+ Provide email support to itemize priorities for leadership.
+ Work independently with a strong ability to attend to priorities, working on many project details at once.
+ Act as liaison between the Sr. Vice President, Education & Training and department staff, other MTC staff and the customer.
+ Receive telephone calls and visitors; tactfully refer them to the proper individual.
+ Maintain accountability of property; adhere to safety practices.
+ Demonstrate a commitment to valuing diversity and contributing to an inclusive working environment.
+ Contribute to our company Culture of Caring by maintaining positive and respectful relationships with employees, customers, vendors, program recipients and our community.
+ Ensure day-to-day activities promote sustainability and reduce the impact on the environment by minimizing waste and maximizing recycling; saving energy; and minimizing water usage.
+ It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.
Education and Experience Requirements:
+ High school diploma or equivalent and four years Administrative experience.
+ Working knowledge of Humanitas, RFPs, CPARs, ROCAs, ROTAs, SOPs, PIBs, MIBs, OA, CTS, OBS, LAM, LAE, etc.
+ Advanced knowledge and proficiency in Microsoft Office 365.
+ Understanding of Workforce Software, timesheets, and approvals.
+ Must have excellent verbal and written communications skills.
+ Experience with Oracle, Egencia, and OMS Reports preferred.
+ Unless waived by management, valid driver's license in the state of employment with an acceptable driving record.
_Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through_ _becca.lemon@mtctrains.com_ _or 801-693-2600._
Learn more about Management & Training Corporation here (https://www.mtctrains.com/)
Position Summary:
Reports to the Sr. Vice President, Education & Training. Performs a wide variety of administrative functions that require extreme discretion and accuracy. High level of professionalism in interactions with all levels of staff and external relations, and is adept in working effectively with executive level staff. This is an in-office position at our Headquarters in Centerville, UT.
Essential Functions:
+ Provide general office management, including overall monitoring, prioritizing and supervising administrative support functions.
+ Distribute mail and correspondence – incoming and outgoing.
+ Supervise work-based learning student as needed; provide training, support and assistance as necessary.
+ Analyze and organize department operations and procedures, including electronic timekeeping, forms control, flow of correspondence, filing, drafting, editing correspondence, reports and other documents.
+ Maintain calendar by scheduling, coordinating and updating meetings/conference calls.
+ Prepare and coordinate travel for the department; ensure proper forms for travel are completed with distribution to appropriate offices and staff.
+ Coordinate all functions of the annual student leadership and center director conferences.
+ Provide assistance in monitoring performance statistics by developing spreadsheets, compiling, storing and retrieving performance data for review and analysis to identify trends in center operations.
+ Coordinate with other departmental and regional administrative assistants.
+ Develop effective relationships with Job Corps leaders and employees including but not limited to Regional Vice Presidents, Operations Directors, Center Directors, Deputy Center Directors, and corporate Nursing Directors.
+ Reconcile Purchasing Card expenses.
+ Offer support to Regional calls, Mission Critical calls, and in-service calls.
+ Provide email support to itemize priorities for leadership.
+ Work independently with a strong ability to attend to priorities, working on many project details at once.
+ Act as liaison between the Sr. Vice President, Education & Training and department staff, other MTC staff and the customer.
+ Receive telephone calls and visitors; tactfully refer them to the proper individual.
+ Maintain accountability of property; adhere to safety practices.
+ Demonstrate a commitment to valuing diversity and contributing to an inclusive working environment.
+ Contribute to our company Culture of Caring by maintaining positive and respectful relationships with employees, customers, vendors, program recipients and our community.
+ Ensure day-to-day activities promote sustainability and reduce the impact on the environment by minimizing waste and maximizing recycling; saving energy; and minimizing water usage.
+ It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.
Education and Experience Requirements:
+ High school diploma or equivalent and four years Administrative experience.
+ Working knowledge of Humanitas, RFPs, CPARs, ROCAs, ROTAs, SOPs, PIBs, MIBs, OA, CTS, OBS, LAM, LAE, etc.
+ Advanced knowledge and proficiency in Microsoft Office 365.
+ Understanding of Workforce Software, timesheets, and approvals.
+ Must have excellent verbal and written communications skills.
+ Experience with Oracle, Egencia, and OMS Reports preferred.
+ Unless waived by management, valid driver's license in the state of employment with an acceptable driving record.
_Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through_ _becca.lemon@mtctrains.com_ _or 801-693-2600._
Learn more about Management & Training Corporation here (https://www.mtctrains.com/)
Source : MTC
