Executive Assistant - Corporate Affairs and Investor Relations, Senior Specialist - Galapagos

Who are you ?

• Bachelor’s degree in business administration, Life Sciences, or related field preferred.
• Proven experience in an administrative or executive support role, preferably within the biotechnology or pharmaceutical industry.
• Strong attention to deadlines in a fast-paced environment.
• Strong proficiency with digital tools such as: Word, Excel, PowerPoint, Outlook and other relevant software applications, including business applications such as SAP, Concur and SuccessFactors
• Excellent organizational skills with the ability to prioritize tasks effectively and meet deadlines in a dynamic environment.
• Exceptional communication skills, both written and verbal, with a high level of professionalism and attention to detail.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Strong interpersonal skills with the ability to build relationships and interact effectively with individuals at all levels of the organization.
• Flexibility and adaptability to changing priorities and demands.
• Knowledge of biotech industry terminology and operations is a plus.

What’s in it for you ?

At Galapagos, we prioritize your continuous growth and development, fostering a culture of empowerment. Our employees are the driving force behind our mission to lead in pharmaceutical research and innovation.

We offer a competitive compensation package and a supportive work environment with strong focus on your health and well-being. Join us in our journey towards sustainability, as we strive to make a lasting impact on both the industry and the planet.

We are Galapagos : together we can make it happen…!

Galapagos is dedicated to ensuring equal employment opportunities. Our hiring decisions are based on merit, considering qualifications, skills, performance, and achievements. We strictly prohibit discrimination against any employee or job applicant based on personal characteristics that are unrelated to their job.

Pleased to meet you, we are Galapagos, a dynamic growing Biotech company with offices across Europe and in US, headquartered in Mechelen, Belgium.

We are in the business of changing lives. Focusing on high unmet medical needs, we synergize compelling science, technology, and collaborative approaches to create a deep pipeline of best-in-class small molecules, CAR-T therapies and biologics in oncology and immunology. With capabilities from lab to patient, including a decentralized, point-of-care CAR-T manufacturing network, we are committed to challenging the status quo and delivering results for our patients, employees and shareholders.

We pioneer for patients. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you : The ‘make-it-happener’.

We are looking for an Executive Assistant - Corporate Affairs & Investor Relations. 

Scope of the job

We are looking for a highly organized and proactive Executive Assistant to support the Global Head of Corporate Affairs and Investor Relations and the team in managing day-to-day activities and ensuring the efficient operation of our US/global activities. The ideal candidate will have exceptional administrative skills, be highly organized with exceptional attention to detail, possess excellent communication abilities, and can thrive in a fast-paced and dynamic environment within the biotech industry. The position is based in our Princeton, NJ office.

Your role

• Provide comprehensive administrative support to the Global Head of Corporate Affairs and Investor Relations, as well as the broader team. Responsibilities include calendar management, scheduling meetings, coordinating travel arrangements, assisting with events, and managing expenses.
• Plan and organize all aspects of travel, including flights, accommodations, visas, and ground transportation, ensuring smooth and efficient business trips for management and the team.
• Assist in the creation, editing, and correction of presentations and slides, particularly for major company announcements and events.
• Help prepare and distribute presentations and reports on behalf of management for various audience.
• Act as a liaison between management and internal/external stakeholders, handling inquiries and requests in a professional and timely manner.
• Provide support in organizing and coordinating internal and external meetings, including business trips and strategic sessions.
• Welcome and assist visitors and guests, ensuring a positive and professional first impression.
• Maintain accurate and up-to-date electronic and physical filing systems, ensuring accessibility and confidentiality of documents.
• Assist in the preparation and distribution of materials for board meetings, team meetings, and other strategic sessions.
• Coordinate special projects and initiatives as assigned by management, ensuring timely completion and adherence to deadlines.
• Uphold confidentiality and discretion in handling sensitive information and communications.

Who are you ?

• Bachelor’s degree in business administration, Life Sciences, or related field preferred.
• Proven experience in an administrative or executive support role, preferably within the biotechnology or pharmaceutical industry.
• Strong attention to deadlines in a fast-paced environment.
• Strong proficiency with digital tools such as: Word, Excel, PowerPoint, Outlook and other relevant software applications, including business applications such as SAP, Concur and SuccessFactors
• Excellent organizational skills with the ability to prioritize tasks effectively and meet deadlines in a dynamic environment.
• Exceptional communication skills, both written and verbal, with a high level of professionalism and attention to detail.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Strong interpersonal skills with the ability to build relationships and interact effectively with individuals at all levels of the organization.
• Flexibility and adaptability to changing priorities and demands.
• Knowledge of biotech industry terminology and operations is a plus.

What’s in it for you ?

At Galapagos, we prioritize your continuous growth and development, fostering a culture of empowerment. Our employees are the driving force behind our mission to lead in pharmaceutical research and innovation.

We offer a competitive compensation package and a supportive work environment with strong focus on your health and well-being. Join us in our journey towards sustainability, as we strive to make a lasting impact on both the industry and the planet.

We are Galapagos : together we can make it happen…!

Galapagos is dedicated to ensuring equal employment opportunities. Our hiring decisions are based on merit, considering qualifications, skills, performance, and achievements. We strictly prohibit discrimination against any employee or job applicant based on personal characteristics that are unrelated to their job.

Pleased to meet you, we are Galapagos, a dynamic growing Biotech company with offices across Europe and in US, headquartered in Mechelen, Belgium.

We are in the business of changing lives. Focusing on high unmet medical needs, we synergize compelling science, technology, and collaborative approaches to create a deep pipeline of best-in-class small molecules, CAR-T therapies and biologics in oncology and immunology. With capabilities from lab to patient, including a decentralized, point-of-care CAR-T manufacturing network, we are committed to challenging the status quo and delivering results for our patients, employees and shareholders.

We pioneer for patients. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you : The ‘make-it-happener’.

We are looking for an Executive Assistant - Corporate Affairs & Investor Relations. 

Scope of the job

We are looking for a highly organized and proactive Executive Assistant to support the Global Head of Corporate Affairs and Investor Relations and the team in managing day-to-day activities and ensuring the efficient operation of our US/global activities. The ideal candidate will have exceptional administrative skills, be highly organized with exceptional attention to detail, possess excellent communication abilities, and can thrive in a fast-paced and dynamic environment within the biotech industry. The position is based in our Princeton, NJ office.

Your role

• Provide comprehensive administrative support to the Global Head of Corporate Affairs and Investor Relations, as well as the broader team. Responsibilities include calendar management, scheduling meetings, coordinating travel arrangements, assisting with events, and managing expenses.
• Plan and organize all aspects of travel, including flights, accommodations, visas, and ground transportation, ensuring smooth and efficient business trips for management and the team.
• Assist in the creation, editing, and correction of presentations and slides, particularly for major company announcements and events.
• Help prepare and distribute presentations and reports on behalf of management for various audience.
• Act as a liaison between management and internal/external stakeholders, handling inquiries and requests in a professional and timely manner.
• Provide support in organizing and coordinating internal and external meetings, including business trips and strategic sessions.
• Welcome and assist visitors and guests, ensuring a positive and professional first impression.
• Maintain accurate and up-to-date electronic and physical filing systems, ensuring accessibility and confidentiality of documents.
• Assist in the preparation and distribution of materials for board meetings, team meetings, and other strategic sessions.
• Coordinate special projects and initiatives as assigned by management, ensuring timely completion and adherence to deadlines.
• Uphold confidentiality and discretion in handling sensitive information and communications.