Executive Assistant - Captain Jay's

About Us:

We’re a growing company dedicated to innovation and efficiency, seeking a proactive, driven Executive Assistant to support our executive team. This role is perfect for someone with strong common sense, who’s eager to be mentored and develop within a fast-paced environment.

Position Summary:

As an Executive Assistant, you’ll be essential in keeping our executive team organized and focused. You will oversee a range of tasks that require keen attention to detail and solid decision-making skills. This includes managing bill payments, monitoring financial processes, and being the key point of contact to ensure all related responsibilities are on track. We’re looking for someone resourceful who can provide solutions, make quick, informed decisions, and secure answers as needed to keep things moving smoothly.

Key Responsibilities:

• Manage executive calendars, coordinate meetings, and handle travel arrangements with accuracy and efficiency.
• Oversee billing and financial-related responsibilities, ensuring prompt payment, tracking details, and providing necessary updates to key personnel.
• Act as the liaison between executives and both internal and external contacts, communicating with professionalism and discretion.
• Anticipate executive needs and proactively address potential issues, providing support in a timely manner.
• Take the initiative to find answers, make sound decisions, and address tasks independently when possible.
• Assist with special projects and research as needed to support business initiatives.

Who We’re Looking For:

• A quick thinker with strong organizational skills who can adapt to changing priorities.
• Excellent interpersonal skills with a proactive, problem-solving mindset.
• Common sense, attention to detail, and the ability to manage tasks independently.
• Eagerness to learn and grow, with an openness to mentorship and development.

Qualifications:

• Bachelor’s degree or equivalent experience.
• Proficiency in Microsoft Office Suite, Google Workspace, and general digital literacy.
• Prior experience in an administrative or support role is beneficial but not essential; we value eagerness to learn.

Why Join Us?

• Direct exposure to executive leadership and opportunities to make a meaningful impact.
• Growth potential in a dynamic environment with hands-on mentorship
• A culture that values your input and encourages professional development.