Executive Assistant- Division of Emergency Services - Boston Children's Hospital

• Exercising judgment and discretion to handle incoming issues and requests, determining appropriate actions, responses, and solutions in a responsive and professional manner.
• Understanding and effectively utilizing relevant Hospital chains of command and reporting systems to triage a range of matters, including time-sensitive, challenging, confidential, and/or sensitive business and employee information and matters, and de-escalating personnel situations as necessary.
• Managing supervisor's calendars, meeting schedules, external travel, and itineraries with consideration of timing, sequencing, and meeting location/travel requirements.
• Planning, preparing, and executing logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events, including circulating agendas, minutes, presentations, and other materials, and coordinating logistical and technological arrangements.
• Supporting the business and financial operational responsibilities through tracking expenses, facilitating the contract management process, ensuring timely execution of contracts, handling purchase orders and reimbursements, and tracking department budgets.
• Drafting emails, creating and editing correspondence, and other communications as directed.
• Accurately maintaining an effective filing and document management system for department information and/or files.
• Interacting with vendors and external parties.
• Completing other projects as assigned.

To qualify, you must have:

• Bachelors Degree or equivalent experience
• Minimum 1 year of relevant administrative experience. 3 years of experience preferred    
• Independently work on projects from conception to completion.
• Handle simultaneous activities and confidential matters under pressure with discretion.
• Use analytical skills to resolve problems using scientific, mathematical, or technical principles.
• Communicate effectively both orally and in writing, displaying empathy in difficult interpersonal situations.
• Prioritize, oversee, and manage projects.
• Collaborate with diverse internal and external stakeholders, from front-line staff to senior-level Executives.
• Proficient in using Microsoft Office suite, PeopleSoft, and other Hospital administrative operating systems.
• Take personal initiative to work independently or as part of a team.
• Meet deadlines in a complex and fast-paced environment.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.