Executive Assistant at Atlas Management

For more than 25 years, the Atlas Management team has provided management and human resources solutions to businesses, and employment opportunities to individuals. Atlas is hiring Executive Assistant for large organization in the Nashville/Donelson, TN area. Executive Assistant position will support Maintenance Vice President. If you enjoy fast pace and maintaining administrative processes, then this is the position for you!

Executive Assistant

Job Summary: The Administrative Assistant (Maintenance) performs administrative support duties to ensure efficient operations of the Maintenance, Environmental, and Safety departments. Other responsibilities include supporting multiple department leaders with a variety of tasks related to organization and communication. Performs related duties as required.

Selection Process: Microsoft Office Skills Assessment (online); Onsite interview with VP & Direct Reports

Pay: $25 per hour

Schedule: Monday - Friday, 7a-4pm

Status: Contract - six months

Location: Onsite/Donelson, TN

Essential Job Responsibilities:

• Coordinates activities within department providing direct support for director or above.
• Answers and directs phone calls in a professional manner.
• Greets and directs visitors, answers inquiries, and creates a welcoming environment.
• Receives, sorts, and distributes mail.
• Organizes and schedules meetings and appointments.
• Produces and distributes correspondence memos, letters, faxes, and forms.
• Prepares staff reports and participates in staff meetings.
• Handles sensitive information in a confidential manner.
• Orders and maintains office supplies for department.
• Organizes and books travel arrangements.
• Receives invoices, reviews for accuracy, and submits for payment.
• Assists in preparing presentations and materials.
• Maintains on-time regular attendance.
• Performs other duties as assigned.

Qualifications: