Executive Assistant - ObjectWin Technology
Duarte, CA 91010
About the Job
Job Description: Position Summary
The Senior Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role is responsible for handling details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. In this position you will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines and organize and maintain effective administrative processes. In addition you will be responsible for coordinating and preparing presentations, reports, and correspondence..
Key Responsibilities include:
• Resolves routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional and departmental policies, procedures & projects in progress.
• Uses judgment in handling telephone calls & appointment requests for executive; routes to others as appropriate.
• Schedules & maintains calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
• Assists executive in maintaining & keeping scheduled appointments, meetings, etc.
• Independently prepares & distributes minutes of meetings. Initiates follow-up on items discussed in meetings.
• Opens, reads and prioritizes incoming mail. Gathers background information for executive to reply to issues posed in correspondence and other queries. Routes & answers all correspondence not requiring executive’s attention.
• Initiates routine and some non-routine correspondence & memoranda. Drafts correspondence for executive’s final approval.
• Compiles, computes, summarizes & analyzes data for special reports.
• Plans, organizes and prioritizes special projects.
• Has regular exposure to highly confidential information & files.
• Utilizes assistance of one or more lower level secretarial or clerical employees on a reporting or project basis.
Basic education, experience and skills required for consideration:
• Bachelor’s Degree preferred
• Experience may substitute for minimum education requirements.
• 5 + years of experience in administrative & secretarial support at an Executive level. Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.
Location (If remote, list as so): Hybrid, but more so in person
Schedule: Mon-Fri, 8am-5pm
The Senior Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role is responsible for handling details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. In this position you will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines and organize and maintain effective administrative processes. In addition you will be responsible for coordinating and preparing presentations, reports, and correspondence..
Key Responsibilities include:
• Resolves routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional and departmental policies, procedures & projects in progress.
• Uses judgment in handling telephone calls & appointment requests for executive; routes to others as appropriate.
• Schedules & maintains calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
• Assists executive in maintaining & keeping scheduled appointments, meetings, etc.
• Independently prepares & distributes minutes of meetings. Initiates follow-up on items discussed in meetings.
• Opens, reads and prioritizes incoming mail. Gathers background information for executive to reply to issues posed in correspondence and other queries. Routes & answers all correspondence not requiring executive’s attention.
• Initiates routine and some non-routine correspondence & memoranda. Drafts correspondence for executive’s final approval.
• Compiles, computes, summarizes & analyzes data for special reports.
• Plans, organizes and prioritizes special projects.
• Has regular exposure to highly confidential information & files.
• Utilizes assistance of one or more lower level secretarial or clerical employees on a reporting or project basis.
Basic education, experience and skills required for consideration:
• Bachelor’s Degree preferred
• Experience may substitute for minimum education requirements.
• 5 + years of experience in administrative & secretarial support at an Executive level. Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.
Location (If remote, list as so): Hybrid, but more so in person
Schedule: Mon-Fri, 8am-5pm
Source : ObjectWin Technology
