Executive Assistant, Emerging Strategies - American Heart Association

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has an excellent opportunity for an Executive Assistant to support the National EVP, Emerging Strategies at our National Center office in Dallas, TX! This position requires a hybrid schedule (working in-office 3 days per week). This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on June 30, 2025, with the possibility of extension. 

The primary responsibilities of this role include providing senior level administrative support to the National EVP, Emerging Strategies. The successful candidate will have a multi-tasked manner of thinking, be highly self-motivated and directed, possess exceptional administrative and strong interpersonal skills. The Executive Assistant will have integrity, high motivation, proven ability to produce quality results in a fast-paced deadline-oriented environment.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Provides senior level administrative support to the National EVP, Emerging Strategies.
• Maintains calendars, schedules conference calls, virtual and in-person meetings, for EVP with other National Center staff, volunteers, external stakeholders, etc.  Makes logistical arrangements necessary for internal and external meetings, including virtual meetings. Works proactively to resolve scheduling conflicts for EVP.
• Prepares and gathers support materials for EVP in preparation for meetings.
• Processes expense reports and supports EVP department budget management.
• Performs organized record keeping, including taking comprehensive meeting notes when requested.  Runs PowerPoint presentations for in-person and virtual meetings. Prepares agendas and support materials for these meetings.
• Prepares and processes EVP correspondences. Proofreads, distributes correspondence including emails, reports, presentations, memos, field communications, mailings, etc.
• Manages project timelines with deadline compliance, while effectively communicating project statuses and related information as requested.
• Maintains an orderly filing system for correspondence and other documents in the office and shared online files.
• Maintains accurate and confidential information relevant to internal meetings, board meetings and events.
• Successfully completes multiple duties and projects while managing competing demands and priorities.
• Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.
• Utilize vendor and/or our systems (e.g. E1, SharePoint, One Drive, Outlook, etc.) efficiently and competently to complete duties/projects.

Qualifications

• High school diploma or GED equivalent required. College Degree preferred.
• Three (3) years of experience supporting senior/executive level management. Five (5) to eight (8) years of experience is preferred.
• Ability to making decisions quickly and independently with little to no direct supervision.
• Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues; independence; and a strong team orientation toward both with internal and external constituencies
• Ability to work in a fast-paced team environment and interact with all levels of the organizations staff, volunteers and the public.
• Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.
• Must have organizational skills, detail oriented and experience handling sensitive and confidential information.
• Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts
• Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces.
• Must have knowledge and skills with Microsoft 365, Zoom webinar and meetings.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position. 
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.This position not a match with your skills?  Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities