Executive Assistant - Executive 2 - Minnesota Department of Health

Job Details

Working Title: Executive Assistant
Job Class: Executive 2
Agency: Health Department

• Job ID: 81174
• Location: St. Paul
• Telework Eligible: Yes / Hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/28/2024.
• Date Posted: 10/22/2024
• Closing Date: 11/04/2024
• Hiring Agency: Minnesota Department of Health
• Division/Unit: Executive Office
• Work Shift/Work Hours: Day Shift / 8:00a.m. -4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - American Federation of State, County, & Municipal Employees (AFSCME Clerical, Council No.5)
• Work Area: Executive Office
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes
  The work you'll do is more than just a job.
  
  At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
  
  Job Summary
  
  Join a mission-driven team in the Executive Office of the Minnesota Department of Health, where your expertise will contribute to protecting, maintaining, and improving the health of all Minnesotans.
  
  This position provides high level administrative support to the Minnesota Department of Health's (MDH) Chief of Staff and Assistant Commissioners in the Executive Office.
  
  Working as an Executive Assistant, you will:
  
  • Independently manage assigned tasks with minimal supervision to assure prompt handling of matters regarding the Chief of Staff and Assistant Commissioners as well as programs initiated by the Executive Office.
  • Establish and maintain policies, procedures, and processes pertinent to program/agency operations to ensure efficiency, utility, and effectiveness by evaluation needs and systems and making modifications and improvements.
  • Provide administrative support to the Commissioner's Assistant and Executive Office Suite to facilitate the efficient operations as needed and assigned.
  • Serve as Telecom (TCOM) Representative for the Executive Office to afford efficient daily access to business-critical data and basic communication tools.
  • Perform other duties as assigned to maintain the day-to-day operation of the Commissioner's Office.
    This is a hybrid telework position that requires in-office work in the downtown St. Paul location. Telework will be based on the business needs of the unit and is at supervisory discretion.
    
    Qualifications
    
    Minimum Qualifications
    
    To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
    
    Three (3) years of executive assistant or office manager experience supporting multiple sector managers.
    
    This experience must include:
    
    • Ability to multi-task, organize, prioritize work, and meet demands of workload with interruptions.
    • Effective communication skills including the ability to draft, review and edit correspondence.
    • Skill in using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.
    • Advanced proficiency in the use of technology and business software such as Microsoft Office Suite, SharePoint, multi-line phones, and video conferencing.
      A Business Administration or related degree will substitute for experience as follows: Doctorate degree may substitute for two years of experience; master's degree may substitute for 18 months of experience; bachelor's degree may substitute for one year of experience; associate degree may substitute for six months of experience.
      
      Preferred Qualifications
      
      • Two (2) years of experience supporting C-Suite executives (CEO, CFO, COO, or CIO).
      • Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination of the Commissioner's Office.
      • Knowledge of the MDH's organization structure, policies and procedures, mission and goals, legislative process, program budgets, as well as laws and regulations governing department functions and personnel.
      • Variety of experiences working effectively with others from different backgrounds and cultures.
        Additional Requirements
        
        This position requires successful completion of a background check and employment reference check.
        
        Application Details
        
        How to Apply
        
        Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
        
        Contact
        
        If you have questions about this position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617 .
        
        To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at amy.winters@state.mn.us .
        
        If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us .
        
        About Health Department
        
        Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain, and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.
        
        Working together to improve the state we love.
        
        What do Minnesota's State employees have in common?
        
        • A sense of purpose in their work
        • Connection with their coworkers and communities
        • Opportunities for personal and professional growth
          Benefits
          
          As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
          
          Your benefits may include:
          
          • Paid vacation and sick leave
          • 12 paid holidays each year
          • Low-cost medical, dental, vision, and prescription drug plans
            • Fertility care, including IVF
            • Diabetes care
            • Dental and orthodontic care for adults and children
            • 6 weeks paid leave for parents of newborn or newly adopted children
            • Pension plan that provides income when you retire (after working at least three years)
            • Employer paid life insurance to provide support for your family in the event of death
            • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
            • Tax-free expense accounts for health, dental, and dependent care
            • Resources that provide support and promote physical, emotional, social, and financial well-being
              Support to help you reach your career goals:
              
              • Training, classes, and professional development
              • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
                Employee Assistance Program (EAP) for work/life support:
                
                • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
                • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
                • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
                  
                  Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
                  
                  EQUAL OPPORTUNITY EMPLOYERS
                  
                  Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
                  
                  All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
                  
                  APPLICANTS WITH DISABILITIES
                  
                  Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.