Executive Assistant/ Firm Administrator - Solomon Search Group

Location: Miami Beach

Position Overview:

Seeking a highly organized and proactive Executive Assistant/Firm Administrator to join a dynamic law office in Miami Beach. This role is crucial for ensuring the smooth operation of the firm by providing comprehensive support to executives and managing administrative functions. The ideal candidate will possess excellent communication skills, a keen attention to detail, and the ability to handle multiple priorities efficiently.

Key Responsibilities:

• Provide executive-level support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Serve as the primary point of contact for internal and external stakeholders, maintaining a professional and welcoming demeanor.
• Oversee office operations and administrative staff, ensuring a productive and efficient working environment.
• Manage budgets, track expenses, and prepare financial reports to support executive decision-making.
• Assist with special projects and initiatives as required, demonstrating flexibility and adaptability.
• Maintain confidentiality of sensitive information and handle it with utmost discretion.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience as an Executive Assistant or Firm Administrator.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Demonstrated ability to work independently and as part of a team.
• Experience in budget management and financial reporting is preferred.

Why Join?

This is an excellent opportunity to work in a fast-paced, collaborative environment where your contributions make a significant impact. You will be part of a team that values integrity, innovation, and professional growth.

If you are a dedicated professional with a passion for supporting executive leadership and managing firm operations, we encourage you to apply for this exciting opportunity in Miami.