Executive Assistant for Friends - Utah (Full Time) - Friends of the Children

FRIENDS OF THE CHILDREN is a national nonprofit impacting generational change by giving children and families the ability to create a new story. We do this by providing children facing the greatest obstacles with a long-term, paid professional mentor, called a Friend, from kindergarten through high school graduation – 12+ years, no matter what. Founded in 1993, Friends of the Children reaches thousands of children in 33 locations across our national network. Friends of the Children-Utah launched its chapter in 2020.

Position Summary:

The Executive Assistant provides essential administrative support to the Executive Director, ensuring efficient operations and contributing to the organization's overall success. The ideal candidate is highly organized, detail-oriented, and passionate about supporting our mission.

Key Responsibilities:

• Executive Support:
  • Manage and coordinate the Executive Director's calendar, scheduling meetings, travel, and appointments.
  • Prepare and edit documents, presentations, and reports.
  • Conduct research and gather information as needed.
  • Handle confidential information with discretion.
• Office Administration:
  • Maintain office supplies and equipment.
  • Coordinate office maintenance and repairs.
  • Manage incoming and outgoing mail and correspondence.
• Development and Marketing Support:
  • Assist with donor database management and stewardship.
  • Prepare grant proposals and reports.
  • Coordinate fundraising events and activities.
  • Assist with event planning and logistics.
  • Research corporate, community and individual prospects for fundraising.
  • Support corporate communications and marketing efforts including social media newsletters, and team communications.
• Program Support:
  • Provide administrative support to the program team as needed.
  • Assist with data entry and reporting.
• General Administrative Tasks:
  • Greet and assist visitors.
  • Answer and direct phone calls.
  • File and organize documents.
  • Perform other administrative duties as assigned.

Qualifications:

• Proven experience as an Executive Assistant or similar administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Experience working in social media platforms, graphic design, and marketing materials preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).  
• Ability to work independently and as part of a team.
• Commitment to Friends of the Children's mission and values.

HOURLY

$17.00 - $23.00 Hourly, DOE

BENEFITS

• 100% Employer paid medical, dental, and vision.
• 100% Employer paid Long Term Disability, AD&D, and Life Insurance.
• Three weeks paid vacation, two weeks paid sick leave, 12 paid holidays, and additional team earned time off.
• 401(k) with 3% employer match (immediately 100% vested).
• 8 weeks of paid parental leave (birth, adoption, foster).
• Cell Phone Stipend.
• Employee Assistance Program for staff and their families to support in times of crisis and mental health needs. 
• And more

Location: Salt Lake City, UT

Friends of the Children is an Equal Opportunity Employer, committed to addressing discriminatory practices, and to working toward racial equity. The equal employment opportunity policy of Friends of the Children provides fair and equal opportunities for all employees and job applicants regardless of race, color, religious creed, national origin, ancestry, age, sex, gender, pregnancy, sexual orientation, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state and local law. Friends of the Children hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

Friends of the Children is growing rapidly as communities across the country are experiencing the power of how “One” changes a child's story: One Friend. One Child. 12 ½ years. No matter what. #ThePowerOfOne

To learn more about Friends of the Children go to https://friendsutah.org