Executive Assistant - Reeder Distributors, Inc.

We are seeking a highly organized and proactive Executive Assistant to provide support to our executive team.

This position involves handling a wide range of administrative tasks while adhering to the highest standards of professionalism and confidentiality. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will not only be responsible for managing the day-to-day operations but will also be handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

This is an excellent opportunity for individuals who are driven, adaptable, and possess a strong work ethic.

Reports To: Owners

Key Responsibilities:

• Act as the primary point of contact for internal and external communications on behalf of the executives.
• Handle incoming calls and other communications, managing confidential information.
• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Organize and coordinate meetings, including logistics, agenda preparation, and follow-up on action items.
• Conduct research and compile information needed for reports and presentations.
• Maintain an organized filing system for important documents, records, and databases.
• Support the executives in project management and tracking progress.
• Implement and maintain procedures/administrative systems.
• Collate and file expenses.
• Handle sensitive matters with a high level of confidentiality and discretion.

Qualifications:

• Proven experience as an executive assistant or in other administrative roles.
• Excellent written and verbal communication skills with a professional demeanor.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Ability to maintain confidentiality and exercise discretion when dealing with sensitive information.
• Strong problem-solving skills and the capacity to anticipate executive needs.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office, specifically Excel.
• Familiarity with project management tools, preferred

Candidates must pass a background check and drug screen prior to hiring.