Executive Assistant (Global Law Firm) - kay search group
Miami, FL
About the Job
Position: Executive Assistant (Global Law Firm)
Location: Miami, FL
Company: Globally Recognized AM 100 Law Firm
Comp Package: Base salary to $125K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K, etc.
Responsibilities for Executive Assistant:
- Manage the Senior Director’s calendar and collaborate effectively with others to coordinate scheduling needs; plan and schedule monthly and weekly meetings
- Create and compile meeting materials for various Committee and Leadership meetings. Create PowerPoint presentations ahead of senior leadership meetings
- Research, prioritize, and follow up on incoming requests and issues addressed to the Senior Director, including those of a sensitive or confidential nature; determine the appropriate course of action, referral, or response.
- Coordinate domestic and international travel and reservations in accordance with the Firm’s Travel Policy (e.g., air, hotel, ground transportation)
- Handle confidential information, including data related to human resources, budget, forecasts, etc.
- Organize and facilitate conference and video calls
- Assist with on-going special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities.
Requirements for Executive Assistant:
- Bachelor's Degree required
- 5 years of related experience in a law or professional services firm
- Proficiency with Microsoft Excel, Word, and PowerPoint
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Ability to work independently
- Ability to handle sensitive matters and maintain confidentiality
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