Executive Assistant, Global Recruiting - Meta
Menlo Park, CA
About the Job
Meta is seeking an experienced Executive Administrative Partner to support a VP and Director in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
RESPONSIBILITIES
Executive Assistant, Global Recruiting Responsibilities:
MINIMUM QUALIFICATIONS
Minimum Qualifications:
PREFERRED QUALIFICATIONS
Preferred Qualifications:
RESPONSIBILITIES
Executive Assistant, Global Recruiting Responsibilities:
- Perform administrative tasks including: complex calendar management for meetings and efficient time investment
- Manage team meeting schedule, structure, agenda and follow-up
- Project manage all logistics for team off-sites, team meetings, structure, agenda and follow-up
- Project manage the preparation of presentations and briefs for meetings as well as the communication strategy for the leader and organization
- Maintain confidentiality and handle sensitive information with discretion
- Excellent communication skills and ability to build strong relationships with internal and external stakeholders
- Coordinate internal and external meetings
- Manage complex calendar set-up and movement
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- Organize space planning, strategic offsite events and team all-hands meetings
- Build cross-functional relationships between departments
- Partner closely with organizations lead admins
- Communicate key organization and company updates to admins and cross-functional partners
- General office duties as needed
MINIMUM QUALIFICATIONS
Minimum Qualifications:
- 5+ years of relevant experience providing administrative support to 1 or more executives
- 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
- 5+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experience prioritizing multiple projects
- Experience with Microsoft Office Suite and Google Suite
PREFERRED QUALIFICATIONS
Preferred Qualifications:
- BA/BS
- Experience working independently and as part of a team
- Experience with space management and planning
- Experience managing multiple projects
- Experience adapting to changing priorities and deadlines
- Experience with project management for complex projects
- Experience handling confidential information
- Experience planning off-site events
Source : Meta