Executive Assistant - Marcum Search

Marcum Search is assisting our client in their search for an Executive Assistant based in their Great Neck, NY location. We are seeking a highly organized and detail-oriented Executive Assistant to support the executive team within the healthcare sector. The ideal candidate will possess strong communication skills, exceptional time management abilities, and a proactive approach to problem-solving. This role requires discretion and professionalism in handling sensitive information.

Key Responsibilities

• Administrative Support
• Manage executive schedules, appointments, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, edit, and proofread correspondence, memos, policies and reports.
• Communication Liaison
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Handle incoming and outgoing communications efficiently and professionally.
• Project Coordination
• Assist in the planning and execution of special projects and initiatives.
• Monitor progress and ensure timely completion of assigned tasks.
• Data Management
• Organize and maintain confidential files and records.
• Utilize healthcare software and systems for data entry and retrieval.
• Office Operations
• Coordinate office services and supplies to ensure operational efficiency.
• Oversee event planning and logistics for meetings and conferences.
• Financial Administration
• Manage expense reports and budgeting activities.
• Assist with invoicing and financial tracking as needed.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Management, or related field preferred.
• Proven experience as an Executive Assistant or similar role, preferably in healthcare.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and work under pressure.
• A strong adherence to discretion and confidentiality.
• Ability to work evenings and weekends as needed.
• Experience as a self-starter and ability to work autonomously.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Collaborative and inclusive work environment.

This role will be fulltime on-site in the Great Neck office, Monday-Friday. Expected salary range for this role is $65,000-80,000 per year (exempt), bonus eligible.

For more information about the position, please send an email to danielle.booth@marcumsearch.com with "Executive Assistant" in the Subject Line, or use the link to apply directly to the role

Marcum Search LLC is an Equal Opportunity Employer.
Marcum Search LLC does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.