Executive Assistant - Bray Controls

Executive Assistant Position at Bray International, Inc.

Location: Onsite, 5 days a week, in Houston, TX

Company: Bray International, Inc.

About Bray International, Inc.:
Bray International, Inc. is the largest rotary turn valve and actuator company in the world, with 90 subsidiaries in over 45 countries. We are currently seeking a polished, professional, and dynamic high-level Executive Assistant to support our Chairman/ Chief Executive Officer and President. The ideal candidate will serve as a key member of our Executive Team and play a crucial role in ensuring the smooth and efficient operation of our executive functions.

Role Overview:
As an Executive Assistant, you will act as a "gatekeeper" managing the demands and priorities of two top executives. Your role will involve a range of critical administrative functions, requiring excellent judgment, discretion, and flexibility. You will proactively anticipate the needs of the executives, solve problems, and multitask effectively. This position demands exceptional organizational skills, communication abilities, and a commitment to maintaining confidentiality.

Key Responsibilities:

1. Perform critical administrative functions, including typing, proofreading, editing documents, correspondence, and reports.
2. Prepare sophisticated marketing presentations based on executive input using PowerPoint and other programs.
3. Develop and maintain complex spreadsheets using excel, databases, and reports.
4. Gather data for key reports and tracking measurements as directed by executives.
5. Maintain an efficient paper and electronic filing system for quick information retrieval.
6. Suggest process and procedure improvements to enhance efficiency and communication.
7. Stay updated on the latest trends and technology related to administrative functions.
8. Identify and suggest ways to improve key processes and procedures.
9. Screen phone calls and visitors, take accurate messages, and ensure timely delivery.
10. Resolve inquiries independently and handle confidential information with discretion.
11. Manage scheduling, calendar invites, appointments, travel reservations such as flight, hotel, etc. for itineraries, and related arrangements.
12. Plan and coordinate on-site and off-site events, conferences, meetings, and dining reservations on local and global levels.

Qualifications:

1. 5+ years of related experience in an executive assistant role supporting C-Level executives.
2. High proficiency in Microsoft Office (Word, Excel, PowerPoint) and department-specific software.
3. Exceptional verbal and written communication skills with a strong attention to detail.
4. Excellent organizational skills with the ability to prioritize, meet deadlines, and work under pressure.
5. Strong business acumen with the ability to anticipate needs, make sound decisions, and predict outcomes.
6. Commitment to confidentiality and the ability to handle sensitive information.
7. Flexibility in work schedule to meet business needs for projects and meetings.
8. High School Diploma required; paralegal training, accounting experience, and manufacturing industry knowledge are a plus.

 Key Attributes:

1. Exceptional Communicator: Strong interpersonal skills for interacting with various stakeholders.
2. Service Focus: Ability to meet the expectations of the Chairman/CEO and President while maintaining effective relationships.
3. Organizational Skills: Demonstrated capability to manage responsibilities, prioritize tasks, and remain effective under pressure.
4. Business Acumen: Understanding of the business to anticipate needs and make well-considered decisions.
5. Confidentiality: Proven ability to manage sensitive information discreetly.
6. Flexibility: Willingness to adapt to changing needs and schedules.

If you meet these qualifications and are looking for an exciting opportunity to support senior executives in a dynamic environment, we encourage you to apply for this critical role at Bray International, Inc.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Administration